Administrative Assistant

Direct message the job poster from PrismHR

Location: Brentwood, TN (approx. 13 mi south of Nashville)

Compensation: $30.00 – $35.00 /hr (Part‑Time) | $50,000 – $60,000 (Full‑Time Salary)

Schedule: Preferred Part‑Time:
Tues–Thurs, 9 AM – 3 PM (Flexible for Full‑Time)

Are you a mature, tech‑savvy professional looking for a high‑impact role in a fast‑paced environment?
Tel Force is seeking a proactive Administrative Assistant who balances traditional administrative excellence with modern marketing flair. This is a role for someone who is organized, detail‑oriented, and lives within a 30‑minute commute of our Brentwood office.

You will serve as a vital support hub for our Marketing and Sales teams, managing everything from contract workflows to social media presence.

• Document & Workflow Management: Manage Contracts and NDAs using Panda Doc
  . You will also handle document conversions in Adobe and maintain over 40 essential company documents.
• Creative Marketing: You will be the point person for Canva and Social Media graphics
  . This is a core requirement—you must be comfortable creating quick, engaging Linked In posts and graphics.
• Recruitment Support: Facilitate the onboarding process
  , including drafting offer letters and managing new hire forms. Experience with ATS (Applicant Tracking Systems) is a significant advantage.
• Data & Outreach: Build and maintain Excel contact lists, manage mass email follow‑ups for trade shows, and use Text-Em-All for broad outreach.
• Lead Engagement: Utilize Linked In (and Linked In Recruiter) to manage outreach, follow up with leads via phone, and support light business development efforts.

• Microsoft Power User: Strong proficiency in Excel, Outlook, and Word
  . You should be comfortable creating vCards and managing data‑heavy lists.
• Creative Savvy:
  Canva and Social Media graphics experience is a MUST.
  Tech‑Forward: Adobe savvy and a willingness to learn/utilize ChatGPT/AI and Air Table (training provided).
• Operational
  
  Experience:
  
  Prior experience with Panda Doc (or similar e‑signature tools) and Indeed is highly preferred.
• Communication: Excellent verbal and written skills; comfortable picking up the phone to follow up with leads.

• Professional Maturity: A reliable, seasoned professional who can work independently.
• Organizational Mastery: The ability to multitask across different platforms while maintaining meticulous attention to detail.

Ready to bring your tech‑savvy administrative skills to our Brentwood team? Apply today!