Senior Admin Assistant

Overview

Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:

Senior Admin Assistant at HCA Healthcare

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free Air Med medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long‑term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance
• Referral services for child, elder and pet care, home and auto repair, event planning and more
• Consumer discounts through Abenity and Consumer Discounts
• Retirement readiness, rollover assistance services and preferred banking partnerships
• Education assistance (tuition, student loan, certification support, dependent scholarships)
• Colleague recognition program
• Time Away From Work Program (paid time off, paid family leave, long‑ and short‑term disability coverage and leaves of absence)
• Employee Health Assistance Fund that offers free employee‑only coverage to full‑time and part‑time colleagues based on income.

Note:

Eligibility for benefits may vary by location.

• Provide administrative support to the assigned department, primarily supporting the Senior Vice President.
• Coordinate Senior VP’s calendar, schedule meetings/events on their behalf and assist in coordination of various team meetings/events.
• Serve as primary contact for department guests and assist with meeting planning, including making arrangements for meeting rooms, refreshments, AV equipment, etc., as needed, and facilitate inquiries into the department by all constituents.
• Serve as primary contact for office deliveries/mail, office supplies, maintenance issues, equipment requests, new hire set up, etc.
• Code and coordinate all invoices through the approval process, working closely with company accounting function.
• Maintain copies of all invoices and statements within vendor files, e.g., publishers, vendor discount partners, affiliates, etc.
• Prepare month end reports and submit time usage for Kronos.
• Coordinate monthly communications with leaders, employer clients, and others, as directed.
• Develop and maintain accurate team/directors/employer contact lists, including addresses (email & physical), phone numbers, etc.
• Provide general administrative support, including creating labels for packages/letters to be mailed and ensuring parcel drops, making copies, filing, answering phones, delivering mail, sending faxes, drafting and typing correspondence, etc.
• Assist with vendor relations program, including research/investigation of vendor credibility, prospective vendors, initial phone contacts, maintenance of vendor database and disposition files, vendor contracts and correspondence, and information about cross‑branding opportunities. Track members obtained through designated vendor programs (if applicable).
• Assemble and keep track of monthly performance reports from department managers for executive leadership.
• Assimilate and record designated member and participant statistics and reports and maintain in an orderly and accessible place.
• Prepare information packets for prospective members, affiliates, vendors, etc.
• Develop and maintain filing system for department correspondence.
• Assist with proofreading and editing department documents.
• Order supplies for department; monitor associated expenses…