Sr Administrative Assistant

Sr Administrative Assistant –
HCA Healthcare

Location:

Brentwood, TN | Salary: $60,000.00–$80,000.00

HCA Healthcare, the nation’s largest provider of healthcare services, is seeking an exceptional Sr Administrative Assistant for our Clinical Services Group. This office‑based role supports the Ethics & Compliance Leadership Team and the Physician Services Chief Medical Officer, handling complex administrative duties, scheduling leadership meetings, travel coordination, expense reporting, and inter‑departmental communication.

• Prepares and refines presentations and documents for senior leadership audiences.
• Manages a highly dynamic executive calendar, proactively prioritizing and resolving conflicts, anticipating scheduling needs, and ensuring optimal use of the executive’s time.
• Exercises independent judgment in handling sensitive, confidential matters and represents the executive and department professionally in all interactions.
• Writes professional email correspondence.
• Proofreads and formats documents.
• Synthesizes information into summaries or talking points.
• Operates with minimal oversight and demonstrates high situational awareness.
• Utilizes advanced Outlook calendar features—delegated access, complex recurring meetings, cross‑time‑zone scheduling, and meeting logistics.
• Maintains Outlook calendars and schedules meetings, coordinating Web Ex video conferences.
• Coordinates necessary travel arrangements, processes travel expense reports via Concur, and prepares reimbursement reports as requested.

• Minimum 2–5 years of administrative experience, including at least one year in a healthcare organization (education may substitute for experience).
• High proficiency in workflow and productivity tools such as Concur, SharePoint and Teams, Adobe PDF form editing, PowerPoint formatting, and Excel for trackers, lists, and dashboards.
• Ability to quickly learn internal systems (e.g., IT, HRIS, service portals).

• Comprehensive medical coverage, prescription drug and behavioral health coverage, free telemedicine, and free Air Med medical transportation.
• Dental and vision benefits; life and disability coverage; flexible spending accounts; supplemental health protection plans; auto and home insurance; identity theft protection; legal counseling; long‑term care coverage; moving assistance; pet insurance; and more.
• Free counseling services and resources for emotional, physical and financial wellbeing.
• 401(k) plan with a 100% match on 3%–9% of pay.
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock.
• Family support benefits including fertility, adoption assistance and Progyny services.
• Referral services for child, elder, pet care, home and auto repair, event planning, and more.
• Consumer discounts through Abenity.
• Retirement readiness and rollover assistance services.
• Education assistance (tuition, student loan, certification support, dependent scholarships).
• Colleague recognition program.
• Time Away From Work program (paid time off, paid family leave, long‑ and short‑term disability coverage and leaves of absence).
• Employee Health Assistance Fund with free employee‑only coverage based on income.

You contribute to our success. Every role has an impact on our patients’ lives, and this position offers a unique opportunity to make that difference. Apply today to join our community of caring.

We are an equal‑opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Seniority Level: Mid‑Senior level |

Employment Type:

Full‑time.