Senior Assistant - VP

With over 110 years of success, Nixon Power Services is the world’s largest distributor of Rehlko Power (formerly Kohler Power) generators. We operate in an environment where flexibility and a willingness to take on new responsibilities keep things interesting! We value team members who are passionate, down to earth and have a “can do” attitude, and enjoy providing premium services to customers.

We are seeking a highly organized and proactive Senior Assistant to provide executive-level support to multiple Vice Presidents. This role requires exceptional multitasking skills, attention to detail, and the ability to anticipate needs in a fast-paced and dynamic environment. The successful candidate will ensure smooth day-to-day operations, manage priorities, and assist the VPs to focus on strategic and tactical objectives.

• Manage calendars, scheduling meetings across multiple time zones.
• Coordinate travel arrangements, including flights, hotels, transportation, and itineraries.
• Handle expense reports.
• Email management.
• Occasional personal support for scheduling appointments/bank/post office.

• Draft, edit, and proofread correspondence, presentations, and reports.
• Prioritize and manage incoming requests, ensuring timely follow-up and resolution.

• Prepare agendas, materials, track action items, and deadlines.
• Support cross-functional projects.
• Organize team events, town halls, and leadership off-sites.

• Maintain organized systems for documents, files, and confidential information.
• Order/organize office supplies.

• Other miscellaneous organization/communication/marketing/administration items, as needed.
• Demonstrates a high level of professionalism in all interactions, maintaining integrity, discretion, and respect in the workplace.

• 5+ years of experience in an administrative or executive assistant role, supporting senior leaders (Minimum 5 years of coordination experience and 3 years of experience supporting executive leadership).
• Experience supporting multiple executives preferred.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and Zoom.
• Exceptional organizational and time-management skills with the ability to prioritize competing demands.
• Strong written and verbal communication skills.
• Discretion in handling sensitive information.
• Proven ability to work independently, exercise good judgment, and maintain a high degree of professionalism.
• Proactive and resourceful with a problem-solving mindset.
• Able to adapt quickly to changing priorities and business needs.
• Strong interpersonal skills with a collaborative approach.
• High energy, positive attitude, and a commitment to excellence.

This is a full-time role and will be reporting on-site 5 days a week to the Executive Assistant to the CEO.