Administrative Clerk

Our client is seeking a reliable and detail-oriented Accounting Clerk to support their Accounting and Administrative teams. This role is ideal for someone who enjoys staying organized, managing paperwork, handling office support duties, and ensuring documents are processed accurately. The position offers a mix of administrative support, mail processing, vendor maintenance, and general office responsibilities.

• Open, sort, and distribute incoming mail on a daily basis.
• Prepare and distribute outgoing mail and packages.
• Create and process Fed Ex shipping labels.
• File, scan, upload, and maintain documents both electronically and physically.
• Assist with general office and clerical support as needed.

• Monitor the Accounts Payable email inbox.
• Upload invoices and supporting documentation for processing.
• Route invoices to the appropriate Accounts Payable team members.
• Assist with document tracking and recordkeeping.

• Prepare checks for outgoing mail.
• Match utility payment stubs and supporting paperwork with corresponding checks.
• Ensure payment documentation is organized and complete prior to mailing.

• Assist with vendor setup and account updates.
• Process vendor additions and changes within company systems.
• Verify vendor insurance compliance documentation.
• Review and validate ACH and banking information.
• Maintain accurate vendor records and supporting documentation.

• 1+ year of administrative, clerical, office support, mailroom, or data entry experience preferred.
• Strong attention to detail and organizational skills.
• Comfortable handling a high volume of documents and paperwork.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and deadlines in a fast-paced office environment.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada:
Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia…