Executive Assistant, On-site

Executive Assistant

This person must sit in our Brentwood, TN office.

• Manage the Region Presidents’ calendars proactively, protecting focus time, resolving conflicts, and prioritizing meetings based on business impact
• Triage and organize email inboxes, flagging time-sensitive items, drafting routine responses, and maintaining a clean filing system
• Plan and coordinate regional pod tours end to end, including scheduling with pod leaders, building run-of-show agendas, and confirming logistics for the executive and any accompanying guests
• Coordinate with regional and pod leadership to ensure tours minimize disruption to patient care and clinical schedules
• Manage travel, ground transportation, and on‑site details for field‑based events, partnering with other EAs when multiple leaders attend
• Coordinate with other executive assistants to schedule cross‑functional and leadership group meetings across multiple calendars and time zones
• Own the logistics for recurring meetings, including agendas, pre‑reads, invites, and follow‑up on action items
• Coordinate travel and expense reporting, including itineraries and timely submission of reports
• Serve as a trusted point of contact for internal and external stakeholders, representing the executive with professionalism and discretion
• Handle confidential and sensitive information (including PHI‑adjacent and personnel matters) with strict discretion and in line with HIPAA and company policy
• Anticipate needs by reviewing upcoming commitments and preparing the Region Presidents with the context and materials they need ahead of time

Executive Assistant

We are looking for a highly experienced, energetic, hyper‑organized, and motivated Executive Assistant to handle a wide array of administrative tasks to support the work of our Region Presidents. This person must sit in our Brentwood, TN office.

• Manage the Region Presidents’ calendars proactively, protecting focus time, resolving conflicts, and prioritizing meetings based on business impact
• Triage and organize email inboxes, flagging time‑sensitive items, drafting routine responses, and maintaining a clean filing system
• Plan and coordinate regional pod tours end to end, including scheduling with pod leaders, building run‑of‑show agendas, and confirming logistics for the executive and any accompanying guests
• Coordinate with regional and pod leadership to ensure tours minimize disruption to patient care and clinical schedules
• Manage travel, ground transportation, and on‑site details for field‑based events, partnering with other EAs when multiple leaders attend
• Coordinate with other executive assistants to schedule cross‑functional and leadership group meetings across multiple calendars and time zones
• Own the logistics for recurring meetings, including agendas, pre‑reads, invites, and follow‑up on action items
• Coordinate travel and expense reporting, including itineraries and timely submission of reports
• Serve as a trusted point of contact for internal and external stakeholders, representing the executive with professionalism and discretion
• Handle confidential and sensitive information (including PHI‑adjacent and personnel matters) with strict discretion and in line with HIPAA and company policy
• Anticipate needs by reviewing upcoming commitments and preparing the Region Presidents with the context and materials they need ahead of time

• Minimum of eight (8) years of administrative support experience, executive level preferred
• Bachelor’s degree is preferred.
• Demonstrated time management skills and ability to demonstrate high attention to detail.
• Confidence to function in a role that requires a high degree of flexibility with the ability to independently interpret policies and solve non‑routine,…