Executive Assistant, On-site

TN - Brentwood Physical
Corporate Headquarters
5410 Maryland Way
Ste 301
Brentwood, TN 37027, USA

TN - Brentwood Physical
Corporate Headquarters
5410 Maryland Way
Ste 301
Brentwood, TN 37027, USA

We are looking for a highly experienced, energetic, hyper-organized, and motivated Executive
Assistant to handle a wide array of administrative tasks to support the work of our Region Presidents.
This person must sit in our Brentwood, TN office.

• Manage the Region Presidents’ calendars proactively, protecting focus time, resolving conflicts, and prioritizing meetings based on business impact
• Triage and organize email inboxes, flagging time-sensitive items, drafting routine responses, and maintaining a clean filing system
• Plan and coordinate regional pod tours end to end, including scheduling with pod leaders, building run-of-show agendas, and confirming logistics for the executive and any accompanying guests
• Coordinate with regional and pod leadership to ensure tours minimize disruption to patient care and clinical schedules
• Manage travel, ground transportation, and on-site details for field-based events, partnering with other EAs when multiple leaders attend
• Coordinate with other executive assistants to schedule cross-functional and leadership group meetings across multiple calendars and time zones
• Own the logistics for recurring meetings, including agendas, pre-reads, invites, and follow‑up on action items
• Coordinate travel and expense reporting, including itineraries and timely submission of reports
• Serve as a trusted point of contact for internal and external stakeholders, representing the executive with professionalism and discretion
• Handle confidential and sensitive information (including PHI‑adjacent and personnel matters) with strict discretion and in line with HIPAA and company policy
• Anticipate needs by reviewing upcoming commitments and preparing the Region Presidents with the context and materials they need ahead of time

• Minimum of eight (8) years of administrative support experience, executive level preferred
• Bachelor's degree is preferred.
• Demonstrated time management skills and ability to demonstrate high attention to detail.
• Confidence to function in a role that requires a high degree of flexibility with the ability to independently interpret policies and solve non-routine, complex issues under minimal supervision.
• Advanced interpersonal skills
• Regularly handle confidential information with utmost discretion and confidentiality
• Ability to be flexible and available as needed throughout the workday.
• Self‑starting, critical problem solver who can switch priorities at a moment’s notice with minimal or no direction.
• Ability to present a positive and respectful front in all situations.
• Desire to work in entrepreneurial environment and be committed to our mission.
• Advanced proficiency in Microsoft Office suite; advanced Outlook, Word, and PowerPoint skills
• Experience with technologies such as Concur, Teams, video conference systems, and Zoom.

The base salary range for this role is $80,072 to $104,094 and reflects the range of experience and qualifications we may consider. Final compensation will be determined based on geographic location and job‑related factors such as experience, skills, education, certifications, and internal compensation considerations. While a larger range is posted, most offers will typically fall within a narrower band based on these factors.

• Comprehensive Benefits - Medical, dental, and vision insurance, employee assistance program, employer‑paid and voluntary life insurance, disability insurance, plus health and flexible spending accounts
• Financial & Retirement Support – Competitive compensation, 401k with employer match, and financial…