Student Ministry Administrative Assistant

The Brentwood Student Ministry Assistant is responsible to the church, under the direction of the Student Minister for providing administrative support and assistance in all areas of weekly programs, special events, catalytic events, outreach events or projects, and other church sponsored community events.

PRIMARY JOB RESPONSIBILITIES may include but are not limited to the following:

Assist in the implementation of weekly programs, Life Groups, and Bible studies by providing administrative support to the Student Ministry Staff. This includes uploading of curriculum to website, the purchase and organization of supplies, and setup of check-in areas.

Communication with Parents and Students through mail-outs, emails, phone calls, etc.

Act as the Office Manager, administering daily/weekly details, resources, and functioning of the Student Ministry office.

Take and distribute notes from the weekly Student Staff Meeting Organize and maintain all files in the Student Ministry Teams Folders, including updating the Planner to-Do’s with Staff Meeting Notes.

Track the Ministry Health Index reports, ensuring attendance, baptism, and salvation numbers are accurately reflected monthly.

Manage group rosters to ensure accuracy, add in new participants, and follow up with first time guests.

Answer and return phone calls regarding general Student Ministry information.

Assist in maintaining the Student Ministry budget by collecting payments for events, making deposits into Student Ministry accounts, and working with the Student Staff on various trip and event budgets.

Administrative support for sub-ministries (Girls Ministry, Student Missions, Student Leadership Team, etc.) including administrative support to lay leadership as needed.

Provide administrative support and logistics to all BBC campuses for ALL catalyst events including transportation, lodging, meals, student registrations (including form building and maintaining), etc.

Oversee and proof all print material coming from the Student Ministry Office.

Oversee and update the student campus pages on the website with events and accurate information.

Work with Communication team to request bulletin announcements, and all print and digital promotional needs.

Work with Facilities, through current programs, to request/ secure all needed rooms/ space for programming and special events.

Work with Tech Team to request/ secure all related needs to special video and sound equipment.

Pull monthly budget report to review with Student Minister Assist in the hiring, onboarding, hours tracking, payment, and other administrative needs for the Student Internship Program OTHER RESPONSIBILITIES may include but are not limited to the following:

Participation in staff meetings as required by the department.

Participate and attend catalytic events, special events, and parent + leader meetings as assigned.

Serve in rotation for other church-wide needs.

Complete applicable weekly/quarterly/annual reports required by the department

Inform the Student Ministers of staff and congregational issues, needs and crisis.

Respect and maintain the confidentiality of the Student Ministry office.

Complete other duties as assigned by supervisor COMPETENCIES AND TRAITS:

In addition to the specific responsibilities required for this role, Brentwood Baptist Church also seeks candidates that possess some general competencies and behavioral traits that enhance the effectiveness of our staff.

Individual Contribution Manages details, tasks and projects efficiently without frequent reminders

Maximizes time effectively by focusing on “must do” priorities when necessary

Anticipates/avoids problems or formulates creative solutions

Makes timely decisions that produce quality outcomes

Adheres to commitments, schedules and…