Executive Assistant

Overview

⌕Job Overview:

This is a pivotal role at the centre of Salience Labs, enabling the CEO and senior leadership team to operate at their highest level. As Executive Assistant, you will take ownership of complex scheduling, communications, and operational coordination, ensuring priorities are clear, time is used effectively, and nothing important slips through the cracks.

Beyond core executive support, this role contributes directly to how the company operates and presents itself. You will support preparation of materials, help maintain consistency in external communications and branding, and act as a trusted point of coordination across the senior team. This is a role for someone who brings calm, judgement, and organisation to a fast-moving environment, and who enjoys being close to the heart of the business.

• Manage complex, frequently changing calendars for the CEO and wider C-suite, ensuring focus on the most important priorities.

• Actively prioritise requests and demands on the CEO’s time, providing clarity and structure.

• Anticipate scheduling conflicts or challenges and resolve them independently wherever possible.

• Coordinate travel arrangements and expenses, ensuring accuracy and efficiency.

• Run procurement and approval workflows on behalf of the CEO, reducing administrative overhead.

• Track deadlines, commitments, and follow-ups across CEO work streams to ensure progress is maintained.

• Support preparation of slide decks and materials, pulling together information from across the business and applying consistent branding.

• Help maintain clear communication lines across the senior leadership team.

• Strong organisational capability, able to manage multiple priorities without losing detail.

• Proven ability to build reliable systems and processes for scheduling, travel, and expenses.

• A proactive mindset, anticipating challenges and solving them before they escalate.

• High levels of discretion and professionalism when handling sensitive and confidential information.

• Clear, confident communication skills across both written and verbal contexts.

• Strong technical fluency with modern office, collaboration, and organisational tools.

• A good eye for detail and presentation, particularly when supporting slide creation.

• A strong sense of ownership, able to drive tasks through without close supervision.

• Based in the UK

• Have experience working in start-up or scale-up environments.

• Bring exposure to branding, design, or communications work.

• Have previously supported C-suite leaders in high-intensity organisations.

• Are comfortable balancing speed, detail, and judgement in ambiguous situations.

This is an opportunity to work closely with senior leaders in a deep-tech company building foundational technology for AI infrastructure. If you enjoy bringing order to complexity and helping others perform at their best, we’d love to hear from you.