Senior Functional Veeva Vault RIM Consultant; Migration Lead

Senior Functional Veeva Vault RIM Consultant (Migration Lead)

Location: UK - Remote

Sector: Life Sciences / Pharma / Biotech

We’re seeking an experienced Functional Veeva Vault RIM Consultant to lead the business-facing migration workstream within a large-scale Vault transformation programme across multiple EU sites.

This role sits at the intersection of Regulatory Affairs and IT. You’ll take ownership of defining how legacy regulatory data and documents (e.g., Documentum, Aris Global, EXTEDO, SharePoint, or bespoke internal RIM systems such as “Reg Track” or “Insight”) are analysed, rationalised, mapped and transitioned into Vault RIM.

You will act as the functional bridge between Regulatory, Quality and IT teams, ensuring the future-state Vault configuration aligns with regulatory processes, submission life cycles and global compliance requirements.

• Lead the functional migration workstream within a wider Veeva programme.
• Analyse legacy RIM or document management systems and define migration strategy.
• Facilitate data mapping workshops with Regulatory stakeholders.
• Define object models, metadata structures and controlled vocabulary alignment in Vault RIM.
• Translate business requirements into functional specifications and migration design documents.
• Coordinate data cleansing, harmonisation and transformation logic definition.
• Support dry runs, UAT cycles and business validation activities.
• Ensure alignment with GxP, 21 CFR Part 11 and Annex 11 requirements.
• Partner with IT and technical consultants to validate loader sheets and migration outputs.
• Support reconciliation and post-go-live verification activities.
• Act as a trusted advisor to Regulatory teams throughout the transition.

• 5–8+ years’ experience in Regulatory Affairs systems or RIM migrations within Life Sciences.
• Previous experience in a Functional BA or Consultant role on a Veeva Vault RIM programme.
• Strong understanding of submission lifecycle management and global regulatory processes.
• Experience working with legacy systems such as Documentum, Aris Global, EXTEDO, SharePoint or bespoke internal RIM tools.
• Hands‑on experience facilitating mapping workshops and defining future‑state regulatory data models.
• Solid understanding of validation processes in regulated environments.
• Strong stakeholder engagement skills across Regulatory, QA and IT.
• Confident working with complex regulatory datasets and metadata structures.
• Fluent English; additional EU language(s) beneficial.

• Experience across multiple Vault modules.
• Knowledge of IDMP, SPOR and controlled vocabularies.
• Exposure to global regulatory harmonisation initiatives.
• Experience supporting digital or regulatory transformation programmes.

If interested, please apply or send your CV to