Senior Administrator Officer Regional Probation Director Office

Overview

This is a co‑ordination and senior administrative role within the Divisional office and Function / Cluster local offices. The role provides corporate support to Divisional and operational teams and acts as the interface between the Hub Manager, Business Manager and other partners.

• Develop and implement business administration systems, databases and recording systems to support operational delivery.
• Prepare and collate documentation for various purposes to support business activity and operational delivery.
• Maintain (or support the Business Manager in maintaining) Divisional, Functional or Cluster registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints; input data, monitor agreed processes and ensure completion within specified timescales.
• Collect and distribute monies to/from Imprest and maintain related records.
• Act as Vetting Contact Point for the relevant division, function, or cluster.
• Monitor travel warrants, bus passes, cheque book requests and assist with purchase orders as required, within agreed procurement arrangements.
• Attend meetings and events to represent the relevant Business Manager as agreed from time to time.
• Ensure timely reporting of building issues, including repairs, defects and security, to facilities contractors and maintain progress to satisfactory conclusions.
• Undertake and coordinate health and safety risk assessments, fire drills and ergonomic assessments, reporting issues locally and to the Divisional HS&F Manager, maintain registers and coordinate training.
• Act as Cardinus Assessor, First Aider and Fire Warden; identify and address local incidents and DSE assessments.
• Provide effective management and leadership to the team; manage staff development, performance, attendance, health and safety, employee relations and diversity matters.
• Support recruitment activity for relevant posts within the cluster/division.
• Write reports to support the operation of the Division/Cluster/Function.
• Use information to make critical decisions: liaise with staff to collect, analyse and report data; ensure data protection and information security; adopt cost‑effective resource deployment.
• Act as Knowledge and Information Liaison Officer; advise directors and share information with the Data Access Compliance Unit.
• Demonstrate pro‑social behaviour and challenge anti‑social behaviour; work within the aims and values of the organisation.
• Manage own professional development, resources and performance.

Experience as a senior administrative or managerial role, with knowledge of business administration systems, health & safety, and team leadership.

Proficiency in English is required;
Welsh language skills are desirable.