Financial Management Supervisor

BRIDGEPORT PUBLIC SCHOOLS

45 Lyon Terrace, Bridgeport, CT 06604

JOB OPENING

FINANCIAL MANAGEMENT SUPERVISOR

Salary Range: $105,000 - $117,500, dependent upon education and experience.

40 Hour Work Week

Union Affiliation:
Bridgeport City Supervisors Association

CURRENT MEMBERS OF BCAS WILL BE GIVEN FIRST OPPORTUNITY TO APPLY FOR THIS POSITION.

Reporting to the Chief Financial Officer, the Financial Management Supervisor manages the district’s Business Office and business affairs of the school district, which include financial functions, records and reports in the areas of procurement, related accounting, accounts payable and cash management. Establishes and maintains internal controls and ensures financial compliance with Federal, State, City and BOE requirements. Provides interdepartmental support and serves as an information resource on business matters.

• Organizes and supervises the district’s Business Office, with responsibility for processing of orders in MUNIS across all fund sources (including grants) and accounts, preparation of invoices for transmittal to City Accounts Payable, tracking of open orders and payments, accounting controls, operation of the Copy/Mail Room and maintenance of related records.
• Supervises and evaluates accounting and clerical staff in the Business Office. Provides appropriate training and retraining in response to new initiatives, as needed.
• Oversees the Business Office to ensure optimal effectiveness and efficiency in all business operations on a daily basis.
• Maintains and generates records/reports pertinent to school allocations for services and supplies, including school operating budget accounts.
• Prepares and approves budget transfers and journal entries, as directed by the Chief Financial Officer.
• Administers the entire review and entry process for all order forms submitted by schools and district office departments, in the district’s electronic system, from receipt to entry of a requisition in MUNIS, in the correct account, to generation of the purchase order.
• Serves as the initial reviewer of all order forms, in order to verify compliance with all procurement regulations, applicable guidelines and internal policies. Ensures fiscal control in the designated accounts and object codes, up to the level of authorized budget allocations.
• Ensures the timely transmittal and tracking of invoices to City Accounts Payable for processing.
• Oversees the deposit and posting to correct accounts of special revenue funds, such as vending machine revenues and payments from other districts.
• Responds to vendor inquiries about orders and payments.
• Administers the XPS network of copiers and printers, by serving as the liaison between schools and the company representatives when issues arise; maintains the district inventory.
• Manages the Copy/Mail Room.
• Manages the required monthly and annual accounting for submission of bank statements from schools for school student activity accounts, as required by audit regulations.
• Acts as a liaison and coordinates district business affairs with the City departments – Office of Purchasing and Management, Accounts Payable.
• Provides professional development to schools and departments regarding procurement regulations, submission of order forms and accounts payable policies.
• Performs other duties as assigned by the Chief Financial Officer.

• Associate's degree in accounting, business administration or a related field required
• Bachelor’s degree in accounting, business administration or related field preferred.
• Minimum of five years' experience in a field related to business administration and/or accounting.
• Minimum of two years leadership, administrative or supervisory experience in financial and/or business management…