Document Control Specialist​/Document Controller

Document Control Specialist/Document Controller

Contract
Progressive GE

Provide project document control of a Combined Cycle Project’s Architectural Engineer, Owners Engineer, Contractors and other drawings, documents, records as well as perform other administrative duties as directed.

• Manage project documents that are received, copied or scanned while ensuring their accuracy, quality and integrity.
• Maintain stringent electronic and paper copy document control processes for all project related information.
• Coordinate all communications including indexing, compilation and distribution of documents as well as meeting notes and assignments.
• Utilize electronic filing and web-based project management, construction administration systems to store, manage, code and track pertinent documents.
• Use scanning and copying equipment; organize and maintain documents.
• Assist project managers to develop and maintain documents such as meeting agendas, meeting minutes, drawings, specifications and related items.
• Periodically train other employees on records management procedures and policies including documentation, retention, retrieval and destruction.
• Assist with migrations, audits and perform administrative tasks as needed.
• Control the retrieval of documents; receive and process submittals, shop drawings and requests for information (RFI) and maintain tracking logs.
• Assist project managers with organizing and compiling forms, drawings, documents and receipts for reimbursable invoicing.
• Be detail oriented, dependable, trustworthy and able to work with complex and time-sensitive documents.
• Willing to work overtime when needed.
• Proficient with Microsoft software applications and Adobe; familiarity with Document Control Systems.
• Prioritize tasks with excellent time management and troubleshooting skills.
• Copying, scanning, assembling and binding documents; inserting tabs and slip-sheets; using 3-ring binders, etc.
• Verify vendor invoices for accuracy including proper accounting and sufficient supporting documentation for all man-hours, expenses, materials, and miscellaneous charges.
• Coordinate with vendors to reconcile invoice discrepancies.
• Maintain and apply working knowledge of Corporate Standards for Business Controls and meet management's expectations for effective internal controls.

• Ability to work independently and be self-directed; strong interpersonal communication skills.
• Highly motivated; able to work in a fast-paced environment and meet deadlines.
• Experience managing project documents received, copied or scanned; ensuring accuracy, quality and integrity.
• Experience with electronic filing and web-based project management systems; document control processes.
• Ability to prioritize, manage time effectively, and troubleshoot.
• Detail-oriented and able to work with complex, time-sensitive documents.

All your information will be kept confidential according to EEO guidelines.

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