Secretary, Administrative​/Clerical

Are you a current State of Connecticut employee who has two (2) years of experience above the routine clerk level in office support or secretarial work? If so, we encourage you to read more about the opportunity to join our team! The State of Connecticut, Department of Children and Families (DCF) is accepting applications to hire for multiple Secretary 1 positions at various locations throughout the state.

NOTE:

This position is only open to current State employees. Please see 'Selection Plan' for more information.

SHIFT:
Full-time | 40 hours per week | first-shift

SCHEDULE:

Monday through Friday

LOCATIONS:

• Central Office
  - Hartford
• Region 1:
  Bridgeport and Norwalk
• Region 2:
  Milford and New Haven
• Region 3:
  Middletown, Norwich and Willimantic (
  
  Please note:
  
  Willimantic is part of Windham County.)
• Region 4:
  Hartford and Manchester
• Region 5:
  Danbury, Torrington, and Waterbury
• Region 6:
  New Britain and Meriden

As a current state employee, you will continue to receive benefits, including:

• State Employee Retirement System
• A variety of medical and dental plans
• Sick and personal leave
• The State of CT is an eligible Public Services Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.

Visit the State Employee Benefits Overview page to learn more!

In addition, the State puts an emphasis on:

• Providing limitless opportunities
• Hiring for diverse and fresh perspectives
• Performing meaningful work and
• Encouraging a healthy work/life balance!

Our state has a lot to offer - from fun activities for all ages, to great food and shopping, to beautiful state parks and forests, to our diverse cultures and rich history. Connecticut is a great place to live! Learn more about Connecticut here.

We are seeking a highly organized and detail-oriented professional to join our team as a Secretary
1. This position plays a vital role in ensuring the smooth and efficient operation of the office by providing comprehensive administrative and secretarial support. The ideal candidate is dependable, adaptable, and skilled at managing multiple priorities while maintaining professionalism and confidentiality.

The Secretary 1 performs a wide range of clerical and administrative duties, including preparing and formatting correspondence and reports; proofreading and editing documents for accuracy; designing and maintaining filing systems, including confidential records; and composing routine memoranda and letters for supervisory signature. Responsibilities also include compiling information and preparing data reports, scanning and processing correspondence, reviewing and prioritizing mail, and organizing related materials.

This position requires strong communication skills, proficiency with computers and office technology, sound judgment, and the ability to handle sensitive information with discretion. If you are a motivated administrative professional who thrives in a dynamic office environment, we encourage you to apply.

More details about this position can be found within the 'Example of Duties' and the class specification.

START WITH US. STAY WITH US. GROW WITH US.

We hope you take this opportunity to continue your career with us and make an impact by serving your state!

In a state agency this class is accountable for performing a full range of secretarial support functions.

Performs a variety of secretarial duties as described in the following areas:

• Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.
• Proofreads for content
• Edits using knowledge of grammar, punctuation and spelling

• Designs office filing systems
• Organizes and maintains files (including confidential files)
• Maintains, updates and reviews reference materials and manuals

• Composes routine letters/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature

• Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month)

• Greets and directs visitors
• Answers phones and takes messages
• Answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g., appropriate referrals, general purpose of the unit)

• Scans…