Administrative Assistant Project

AS Administrative Assistant Project –
Turner Construction Company –
Bridgewater, NJ

Position type:
Regular. Classification:
Experienced. Division:
New Jersey Main. Project location:
Bridgewater, NJ 08807 USA.

• Provide professional customer service and positive interactions while providing administrative services to construction site project-based team.
• Process day-to-day administrative items; mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, process invoices, and order business cards.
• Daily management of project calendar, meeting schedule, and project contacts. Process expense reports for Project Executive and/or Manager.
• Set up process and administer project-specific tools and materials, such as project calendar program, conference rooms, and parking/access cards.
• Prepare written correspondence for project staff (e.g., memos, emails, presentations, and other project-specific documents).
• Create and maintain project organizational and seating charts.
• Coordinate travel reservations, business accommodations, itineraries, and agendas.
• Organize project-related meetings (e.g., agenda, schedule, and logistics), assist with meetings, and record, transcribe, and distribute meeting minutes.
• Assist with general office inquiries from staff, clients, customers, and others; provide proactive escalation as appropriate.
• Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities.
• In collaboration with Project Manager, establish and maintain protocols for project site visitors.
• Promote right environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors.
• Provide support ad hoc requests related to various onsite technical issues affecting work productivity (e.g., Internet access, copier issues) or coordinate with Information Systems (IS) team as needed.
• Conduct project specific orientation and transitions for project staff.
• Maintain organized project filing system and coordinate document retrieval schedules.
• Order supplies to support project office needs.
• Contribute new ideas for continuous improvement and effectiveness of Administrative Services (AS) team within project and share recommendations with overall job family.
• Assist with special projects and coordinate events.
• Other activities, duties, and responsibilities assigned.

• High School Diploma or GED and minimum of 1 year of relevant administrative assistant experience in construction, or other related industry, required.
• College degree and/or relevant administrative skills certification, a plus.
• High degree of detail, accuracy, and organizational skills.
• Maintain confidential information.
• Work with some direction and oversight, and as part of team.
• Approachable, proactive, positive, and professional attitude.
• Professional verbal communication and written business communication skills.
• Able to conduct research and proofread.
• Exhibit active listening skills and follow through on commitments.
• Good judgment to solve problems, escalations, and prioritize responsibilities.
• Proficient computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment.
• Commissioned Notary Public, a plus.

Salary range: $55,000.00 – $65,000.00 annualized. Turner provides flexible benefits, including medical, dental, and vision coverage, 401(k) plan, Health Savings Account, Flexible Spending Account, wellness benefits, a voluntary legal plan, identity theft protection, life insurance, short-term and long-term disability coverage. In addition to extensive benefits, we provide paid vacation, wellness/sick time, holidays, paid parental leave, tuition reimbursement, employee referral bonuses, and end-of-year appreciation pay.

Turner is an Equal Opportunity Employer – race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.