Regional Finaice Associate

One School Global
- North America National Support Office, 200 Crossing Blvd Suite 101, Bridgewater, New Jersey, United States of America

Posted Tuesday, September 29, 2026 at 4:00 AM

One School Global is seeking to add a Project Finance Associate to provide financial and administrative support to the Regional Infrastructure Delivery team, ensuring accurate project budgets, purchase orders, subcontracts, invoicing, and payments.

Working closely with project delivery teams, the Contracts Administrator and Regional Finance, the role maintains accurate project financial information within approved systems, and supports timely payment of suppliers and subcontractors, reporting and financial control throughout the project lifecycle

KEY ACOUNTABILITIES

Project & Budget Support

• Work closely with project managers to understand the scope and financial requirements of their projects.
• Manage project budgets and financial records within Premier.
• Process approved budget transfers against relevant cost codes in accordance with established processes and delegated authorities.
• Monitor budgets on an ongoing basis and liaise with project managers regarding variances.
• Assist project managers with the preparation and submission of budget variation requests when required.

Subcontractor compliance & onboarding

• Collect and verify subcontractor insurance certificates (public liability, workers comp) before setting up in Premier
• Monitor and follow up expired insurance/compliance documents
• Establish and maintain new subcontractor/supplier records (bank details, tax info, etc.)

Procurement & Subcontract Administration

• Raise and maintain purchase orders following appropriate approval and in accordance with project requirements.
• Establish approved subcontracts within Premier and attach signed copies for record-keeping.

Invoicing & Payments

• Enter invoices and subcontract claims into Premier.
• Enter approved invoices and claims into Yooz for payment processing.
• Prepare and coordinate project payment runs in accordance with regional Finance processes and approval requirements.
• Follow up on outstanding invoice, claim, and variation approvals to avoid payment delays.
• Track and process approved releases of subcontractor retentions at the appropriate project milestones
• Maintain accurate and audit ready project financial records, including purchase orders, invoices, claims, approved variations and payment documentation.
• Archiving completed project financial records

Reporting & Communication

• Maintain financial tracking and reporting tools to provide visibility of upcoming, outstanding and priority project payments.
• Follow up with relevant stakeholders to confirm payments have been made.
• Support reconciliation of project financial information between Infrastructure Delivery and Finance systems and investigate discrepancies where identified.

Work Health & Safety (WHS)

• Comply with all applicable WHS legislation, policies, procedures, and safe work practices.
• Take reasonable care for your own health and safety and that of others.
• Promptly identify and report hazards, incidents, injuries, and near misses.
• Complete required WHS training and contribute to a safe and healthy workplace.

Safeguarding and Child Protection:

• OSG is committed to safeguarding and protecting the children and young people that we work with. As such, all posts are subject to a ‘safe recruitment process,’ including the disclosure of criminal records and vetting checks, and provision of employment references.
• We ensure that we have a range of policies and procedures in place which promote safeguarding, child protection and safer working practice across the school. This is in line with region, state or jurisdiction requirements. We expect all staff and volunteers to share this…