Document Control Administrator

The Opportunity

Contract type: 12 Month FTC (Maternity cover), Full-time

We are looking for an experienced Document Control Administrator to join our Document Control Department on a full time basis at our Hinkley Point C site in Bridgwater. The main purpose of the role is to operate and maintain the project document control function for KAEFER UK & Ireland on the Hinkley Point C site. The Document Controller will ensure all technical, administrative and safety documentation is captured, indexed, issued, revised and archived in accordance with project procedures, nuclear quality requirements and client standards.

• Support the management of project documentation, ensuring documents are accurately received, filed, distributed and archived in accordance with company and client procedures.
• Maintain document registers and controlled document lists, ensuring records are kept up to date and accurately tracked within the Electronic Document Management System (EDMS).
• Assist with document submissions to clients and internal stakeholders, ensuring documentation is issued in line with project requirements.
• Monitor document revisions and maintain version control records, ensuring amendments are correctly recorded and filed.
• Provide administrative support to project teams by retrieving, distributing and tracking project documentation as required.
• Prepare and format documentation using Microsoft Office and Adobe Acrobat to meet company and client standards.
• Generate routine reports on document status, outstanding actions and submission progress.
• Liaise with project teams, quality personnel and client representatives regarding document‑related queries and requests.
• Support the archiving and retention of project documentation in accordance with company procedures.
• Assist with maintaining KPI records and monitoring document control activities against project requirements.
• Identify documentation discrepancies and elevate issues to senior document control personnel when required.
• Provide general administrative support to the Document Control team, including data entry, filing and record maintenance.
• Support continuous improvement initiatives by highlighting opportunities to improve document management processes and administrative efficiency.

• Experience in Adobe Pro formatting (Desirable)
• Computer literate, especially skilled in Microsoft Office & Adobe Acrobat (Essential)
• Ability to change priorities & deadlines with the demand of business or client need (Essential)
• Knowledge of various relevant industry standard Client documentation practices (Desirable)
• Experience of using an EDMS to submit documentation (Desirable)
• Experience in the control of documentation. 2+ years experience in a Document Control or role of similar nature (Essential)
• Strong communication skills with experience in engaging with Client (Desirable)

Our values:
Reliability, Ambition, Team Spirit, Respect.