Purchasing Administrator

Role Summary The Purchasing Administrator / Junior Buyer supports day-to-day procurement operations, ensuring timely and accurate processing of purchase orders, supplier coordination, and delivery tracking. This is a transactional, hands-on role focused on general procurement and administrative support.

Key Responsibilities Procurement Processing Review and process purchase requests (PRs) Create and issue purchase orders (POs) in line with company procedures Ensure accuracy of pricing, quantities, and supplier information Supplier Coordination Liaise with suppliers to confirm pricing, availability, and delivery timelines Follow up on order status and resolve basic issues Maintain clear and professional supplier communication Order & Delivery Tracking Monitor orders from placement through delivery Proactively follow up on delays and provide updates to stakeholders Maintain accurate tracking and status reporting Administrative Support Maintain procurement records and documentation Support invoice matching and queries with Accounts Payable Update trackers, logs, and procurement systems Compliance & Process Support Ensure adherence to internal procurement policies and approval workflows Support general administrative tasks related to procurement activities

Required Qualifications 1–3 years’ experience in purchasing, procurement, or administrative support Strong attention to detail and organizational skills Good communication and follow-up discipline Ability to manage multiple priorities Basic Excel and data entry/system experience Preferred (Nice to Have) Experience working with suppliers and purchase orders Exposure to procurement or ERP systems Understanding of basic procurement processes