Senior Administrator - Security & Trade Controls

Ultra Maritime | Protecting What Matters. Powering the Future of Naval Technology.

Ultra Maritime is a global leader in advanced maritime defence solutions. Operating at the forefront of innovation, we deliver technologies that protect lives, secure nations and contribute to a safer, more sustainable world.

At Ultra Maritime, we believe in helping our people reach their full potential. Whether you’re bringing established experience or looking to develop your skills, we value passion, curiosity and the drive to make a difference. Through industry-leading development programmes and mentorship from experts in maritime technology, we provide opportunities to learn, grow and build a rewarding career.

We are looking for an organised, detail-oriented Security & Trade Controls Administrator to provide essential administrative support to our Senior Security Manager and Trade Controls Manager.

Working within a security-sensitive defence environment, you will help ensure that security and trade compliance records are accurate, processes run smoothly and documentation is maintained in line with established procedures and regulatory requirements.

This varied role offers the opportunity to support two important functions within the business: personnel and asset security, and trade controls and export compliance. You will coordinate routine activities, maintain confidential records, prepare documentation, monitor outstanding actions and support audits and compliance reviews.

This is an excellent opportunity for someone with administration or compliance support experience who is keen to develop their knowledge of security, defence and export controls.

Working under the direction of the Senior Security Manager, your responsibilities will include:

• Maintaining BPSS, Security Check (SC) and Developed Vetting (DV) application records, coordinating routine correspondence with UK Security Vetting (UKSV) and applicants, and following up outstanding information.
• Maintaining confidential personnel security records and change-of-circumstance logs, escalating matters to the Security Controller where appropriate.
• Preparing documentation, arranging meetings and tracking actions relating to security audits, investigations and compliance reviews.
• Maintaining asset registers, controlled-cabinet records and documentation for asset receipts, movements, transfers, handovers, disposals and returns, ensuring relevant handling arrangements and approvals are recorded.
• Coordinating asset musters, recording results and discrepancies, and following up agreed actions.
• Supporting security awareness activities and providing routine administrative cover as required.

Working under the guidance of the Trade Controls Manager, you will:

• Maintain classification records for goods, software, technology and documentation, accurately recording classification decisions provided by the Trade Controls Manager.
• Collate and track documentation for Standard Individual Export Licence (SIEL), Open General Export Licence (OGEL) and Open Individual Export Licence (OIEL) applications.
• Maintain licence-condition trackers, export registers, international collaboration records, technical-data transfer records and secure filing systems.
• Log document reviews and export-control queries, referring technical or compliance matters to the Trade Controls Manager.
• Gather evidence, coordinate meetings and track actions for audits, compliance checks and inspections by the Export Control Joint Unit (ECJU) or Ministry of Defence (MOD).
• Coordinate export-control briefing materials, maintain attendance records…