Contract Coordinator

The Purchasing Contract Coordinator plays a critical role in the procurement process by managing and coordinating the development, review, and execution of purchasing contracts with a high level of professionalism and attention to detail. This position requires strong independent judgment and initiative in conducting complex negotiations with vendors to ensure favorable terms, compliance with regulations, and alignment with organizational objectives. The coordinator serves as a key liaison between internal departments, vendors, and the County Attorney’s Office to ensure legal accuracy and risk mitigation in all contractual agreements such as construction contracts, professional service agreements, software/SaaS agreements, Memorandum of Understanding, Inter-Governmental Agency agreements, and maintenance and service agreements.

Success in this role requires exceptional organizational skills, a thorough understanding of procurement policies, and the ability to balance legal, operational, and financial considerations while fostering strong working relationships across the organization.

The following statements are illustrative of the duties and responsibilities of the job. The organization retains the right to modify or change the duties and responsibilities of the job at any time.

• Ensures the purchasing contracting process is conducted according to policy and applicable federal, state, and local laws, including grant requirements.
• Prioritizes, plans, organizes, directs, and manages the contracting process, including gathering necessary documentation, preparing contract drafts, tracking contract execution progress, and obtaining required approvals and signatures to ensure a seamless internal contract process.
• Creates contracts and amendments, maintains contract records, and prepares contract-related correspondence.
• Participates in the development of work scopes for contracts.
• Interprets and advises on contractual terms, conditions, and requirements.
• Attends meetings to discuss contract matters and to communicate contract status and expectations.
• Participates in contract negotiations with departments.
• Facilitates dispute resolutions between contractors, vendors, consultants, and staff.
• Advises and assists departments when issues arise regarding vendor performance and compliance with contract terms.
• Develops, plans, and provides training on contract administration to departments.
• Advises and provides support to departments on contract matters.
• Represents Purchasing on issues related to contracting.
• Works with departments to determine whether a renewal is due, a new solicitation is necessary, or an Amendment is needed.
• Reviews and adheres to Purchasing Policies and procedures.
• Coordinates compliance with the requesting Department/Office and the County Attorney staff.
• Manages County-wide repository for contracts, including answering user questions.
• Acts as contract custodian; uploads and maintains all contracts/amendments in the database.
• Contributes to developing and updating contract templates and departmental forms/documents.
• Interprets legislation, policies, and rules.
• Conducts research related to public procurement and contracting and advises on findings.
• Monitors Code of Federal Regulations and publications from the Office of
• Management and Budget for updates affecting the County.
• May be called upon to complete solicitations, Purchase Requests, and Purchase Orders.
• Performs other duties as appropriate or necessary for performance of the job.

• General office practices and procedures.
• Routine software and business applications including, but not limited to, word processing, spreadsheets, presentation software, databases, and virtual meeting and collaboration software.
• Communicate clearly and…