Accounts Payable Supervisor

BHI Bristol Hospital Main Campus - Bristol, CT 06010

Salary Range:

$70.00 - $97,000.00 Salary/year

Position Type:

Full Time

Education Level:

High School

Job Summary:

Supervises the staff and activities of the Accounts Payable function. Responsible for the accounts payable function and performs a wide variety of accounting and bookkeeping procedures to support these services.

We offer a comprehensive benefits package designed to support the health, financial well-being, and work-life balance of our employees and their families. Eligible team members have access to medical, dental, and vision insurance, paid time off (PTO) and paid leave, a 403(b) retirement savings plan with company matching, company-paid life insurance, and an array of additional perks including employee assistance and wellness programs.

(Exact eligibility and coverage details vary by role and employment status.)

• Prepares and examines entries posted to ledger for accuracy and compliance with established

accounting procedures and policies, within established time frames.

• Analyzes monthly payables ledger and journals to assure proper posting to accounts.
• Responsible for meeting the dates established for transmission of accurate payable ledger data on a monthly basis.
• Processes invoices and purchase orders according to established policies and procedures.
• Calculates key performance indicators (KPI) such as Days in AP and measures the productivity of the AP team using Metrics measuring the number of invoices entered, days between invoice and entered into the system.

• Demonstrates knowledge and ability to receive, review and verify all invoices for accounts payable. Prepared weekly payment schedule with input for all of the Accounts Payable staff members to determine the payment priorities for the week. Reviews and receives approval for final cash flow decisions. Maintains records and files of paid and unpaid invoices.
• Demonstrates knowledge and ability to perform duties related to the journals and ledgers. Posts, balances, codes, transfers and verifies financial transactions.
• Maintains all required records, reports and files. Demonstrates responsibility for effective cash management and preparation of various cash report schedules.

• Maintains Accounts Payable computer system to ensure accurate recording of data.
• Responds to calls from vendors and employees seeking information on the status of payable accounts. Is responsible and accountable for practicing and maintaining quality customer service for both internal and external customers.
• Monitors aged payables report and monthly accrued receipts report to ensure that accounts are maintained in a current status and expenses are correctly recorded.

• Identifies work processes which require improvement.
• Develops process improvement standards.
• Implements process improvement standards.
• Measures process improvement.
• Adheres to TQM philosophy and follows the standards developed.

A.S. in Business with a concentration in Accounting or Finance preferred.

Accounts Payable experience. Work history considered as substitute for degree.

Two years of related supervisory and accounting experience preferred.

Computer literate. Ability to use and manipulate Excel spreadsheet data. Ability to learn, use and report from general ledger and payables system required.

None

General orientation at time of hire. Fire/Safety/Infection Control annually. Other programs as mandated by Hospital.

Must maintain daily flexibility including but not limited to sitting and standing. Requires continual use of computer screen access and data input requiring dexterity and movement.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of…