Senior Administrative Assistant- BEHS

Position Title

SENIOR ADMINISTRATIVE ASSISTANT – HIGH SCHOOL

SENIOR ADMINISTRATIVE ASSISTANT

BUILDING PRINCIPAL

Responsible for secretarial duties associated with the high school.

• Knowledge of and operation of varied office machines.
• Set up and maintain accurate general office records and files, including staff and student records, confidential principals’ files.
• Maintain confidentiality of staff and student records, including incident reporting, etc.
• Maintain an accurate inventory of supplies and equipment to prepare requisitions utilizing the MUNIS system.
• Assist with technology, building repair requests.
• Assist with fundraisers and field trip approvals and maintain records.
• Maintain the Student Activity accounts using the School Cash system, including preparing reports.
• Maintain appointment calendar(s), activity calendar, receive calls and schedule appointments.
• Prepare correspondence as needed, including electronic versions with the Parent Square app.
• Direct inquiries from students, staff and the general public to the appropriate staff.
• Prepare faculty and staff lists, etc. for staff, administration and BOE.
• Assist with PTO and professional development forms.
• Prepare staff coverage and assign substitutes for each day. Familiar with Frontline Absence.
• Management and ability to communicate with Educational Staffing Services (ESS).
• Prepare payroll and submit staff attendance data and staff coverage sheets.
• Maintain and update student and staff records in Power School.
• Create and maintain athletic eligibility lists. Familiar with Power School, Final Forms, and FusionPoint Sports for determining academic eligibility.
• Assist with coordination of awards night, staff gatherings, professional development supplies, etc.
• Coordinate all aspects of the graduation ceremony and activities, including the graduate list and diplomas.
• Coordinate the preparation of student and staff handbooks.
• Assist with preparation of statistical information and special reports including the Master Schedule report.
• Delegate/monitor roles and responsibilities of the secretarial team.
• Take notes and prepare minutes of meetings especially for the secretarial team.
• Perform other duties as required by supervisors.

• Supervise secretarial staff within the building, assignment of secretarial/clerical work within the office. Supervise staff associated with the Power School data system.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School Diploma or General Education Degree (GED) preferred. Previous office experience is desirable.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively with parents, staff and students.

Ability to work with mathematical concepts appropriate to the position.

Basic knowledge and experience with job‑related computer hardware and software applications. Demonstrated ability to operate a personal computer and related software, especially Google Suite and Microsoft Office.

Ability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems.

Ability to establish and maintain effective working relationships with students, staff and the community. Ability to perform duties with awareness of district requirements and Board of Education Policies. Typing and Word Processing; filing; stenography desirable; good telephone techniques; general office skills; adaptability; operation of office machines; accuracy; good public relations.

• The physical demands described herein are representative of those that must be met…