Anticipated Middle School Secretary

Posting: 8/25/26 - 9/8/26
Location: Marticville Middle School
Status: FT - 205 Days/yr
Reports to: Principal
Schedule: Monday through Friday 7:00 a.m. – 3:30 p.m.

The 10-month Middle School Secretary plays a vital role in supporting the administrative functions of the school by efficiently managing the needs within the administration office, coordinating communication, and ensuring the smooth operation of daily activities. This is a full-time, 10-month position. The successful candidate will demonstrate excellent communication skills, attention to detail, and the ability to multitask effectively in a fast-paced educational environment.

The ideal candidate should possess the ability to work additional hours or adjust their schedule as necessary, to meet project deadlines, handle unexpected tasks, or accommodate the Middle School’s needs.

• Provide comprehensive administrative support to the middle school administration, managing calendar activity, scheduling appointments, and organizing meetings.
• Prepare and maintain accurate records, reports, and correspondence on behalf of the administration. Coordinate and prepare materials for meetings, conferences, and other school-related events. Material preparation may include assisting with agendas, taking meeting minutes, and distributing relevant materials to participants/team members.
• Assist with and/or produce and maintain a number of reports.
• Assist with student discipline to include communicating with principal, parents, preparing and distributing all discipline letters and forms as directed by the principal, and maintaining corresponding files; enter students’ disciplinary reports into the computerized student tracking system.
• Assist to arrange for substitutes and coverage as needed. Maintain accurate records for certification.
• Act as substitute building secretary in other school buildings as needed.
• Coordinate building contracts for non-fee building use in coordination with the Secretary of Buildings and Grounds.

• Assist with receiving, preparing, disseminating daily announcements.
• Perform clerical duties including but not limited to answering phones and directing calls; greeting and assisting visitors; opening, processing, and distributing mail; typing forms, letters, reports, correspondence, memos; screen callers, assist and address concerns from parents; schedule meetings; track room availability; dismissal.
• Assist with communications (written and oral) in school, for home and scheduling of activities.
• Disseminate information to staff, students, parents, and other stakeholders as directed by the administration, using various communication channels such as newsletters, announcements, and online platforms.
• Assist in managing bus assignments and communicating changes as directed by the district Transportation Coordinator.
• Collect, verify, and process building field trip requests.
• Collect, verify, and process internal building usage contracts.
• Distribute, collect, verify, and process all documentation for volunteer applicants.
• Exhibits a consistent demeanor that demonstrates enthusiasm and interpersonal skills to relate well with students, staff, administration, parents and the community at large, including difficult and emotional situations.

• Oversee daily attendance to include tracking, monitoring and receipt of late arrivals, early dismissals, groups for extra‑curricular activities and school trips; collect and record follow up notes to confirm student absences; maintain daily attendance log of parent call-offs and ensure that all students are marked absent. Run weekly attendance reports and…