Administrative Assistant

Administrative Assistant, Student Programs, Leadership and Orientation

Locations:
Bristol, RI

Posted:
Dec 18, 2025

Closes:
Open Until Filled

Type:
Full-time Regular

.: 2537

Position

ID: 195848

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At Roger Williams University, students are prepared to be thinkers and doers ready to solve challenging problems with innovative solutions. RWU offers 50 majors and robust offerings of graduate and professional programs across eight schools of study including Rhode Island's only law school, with campuses on the coast of Bristol and in the heart of Providence, R.I. With small classrooms and a focus on undergraduate and graduate research and community engagement, a Roger Williams education blends the strength of liberal arts and professional studies, providing all students with the depth and breadth of interdisciplinary thinking and well-rounded knowledge necessary to succeed in our interconnected, global world.

RWU is committed to strengthening society through engaged scholarship so that students graduate with the ability to think critically and apply the practical skills that today's employers demand.

Roger Williams University seeks to recruit and support a broadly diverse community of faculty and staff. We value all races, genders, identities, and abilities. RWU is committed to creating a thriving community that encourages lifelong learning, professional development, and academic innovation.

The Administrative Assistant is responsible for performing a variety of administrative and secretarial duties and ensures the efficacy of the department and assumes primary responsibility for the accuracy and timeliness of routine and non‑routine projects and assignments.

Hire, train, oversee and coordinate financial aid paperwork and time sheets for all work‑study students. Assist with payroll paperwork for the Orientation Advisor staff.

Conduct grade and disciplinary checks to certify eligibility of student leaders and Orientation Advisors. Supervise Front Desk student staff.

Coordinate and schedule Design Center tasks including but not limited to flyers, posters and banners to the designated space areas approved for posting on University premises. Bill appropriate departments for Design Center work.

Work with department staff for University Ticket Box Office; create ticket links and answer questions regarding the program.

Maintain and update the Student Activities Funds files for all student club organizations expenditures.

Coordinate and prepare purchase request orders and check requests for payment to business agents. Coordinate and prepare purchase request orders, check requests and credit card purchases for Student Clubs and Organizations.

Track the departmental budget and investigate any discrepancies with charges to budget line items. Prepare the appropriate budget transfer forms with the necessary adjustments for approval. Assist staff with financial paperwork.

Order and maintain department and Design Center supplies in a timely manner.

Utilize Hawk Link program for department processes including reserving banners and table reservation process, student employee applications and club expenditures.

Assist in the support of New Student and Family Orientation program by answering questions from families, incoming students, and the University Community.

Answer, respond and route telephone calls, faxes and e‑mails to appropriate staff member(s). Schedule appointments as needed.

Maintain and organize the central files for the department. Photocopy material as needed.

Receive and process incoming mail.

Internal/External Contacts:
University faculty, staff, students, parents and vendors.

Ability to function independently, pay close attention to detail, and prioritize multiple projects.

Exhibit a high degree of initiative for bringing tasks to successful completion and succeeding in achieving and stated goals.

Communicate clearly, purposefully and effectively to faculty and staff, students, parents and vendors in a professional manner.

Exhibit versatility and flexibility in a fast-paced, unpredictable environment in order to meet and/or exceed the expectations of evolving priorities and…