Administrative Manager

Roger Williams University Job Posting:
Administrative Manager

At Roger Williams University, students are prepared to be thinkers and doers ready to solve challenging problems with innovative solutions. RWU offers 50 majors and robust offerings of graduate and professional programs across eight schools of study including Rhode Island's only law school, with campuses on the coast of Bristol and in the heart of Providence, R.I. With small classrooms and a focus on undergraduate and graduate research and community engagement, a Roger Williams education blends the strength of liberal arts and professional studies, providing all students with the depth and breadth of interdisciplinary thinking and well-rounded knowledge necessary to succeed in our interconnected, global world.

RWU is committed to strengthening society through engaged scholarship so that students graduate with the ability to think critically and apply the practical skills that today's employers demand.

Roger Williams University seeks to recruit and support a broadly diverse community of faculty and staff. We value all races, genders, identities, and abilities. RWU is committed to creating a thriving community that encourages lifelong learning, professional development, and academic innovation.

Reporting to the Vice President of Institutional Advancement, The Administrative Manager, Institutional Advancement is responsible for providing budget monitoring and analysis, handling confidential division information and information requests between the department and the senior management of the University, supporting strategic planning, contracts, and employment.

Manage the flow of communication between the Vice President and the Associate Vice President using numerous computer platforms and applications.

Ensure that critical information is prioritized with proactive and thorough follow through.

Serve as central contact person and information provider for the division of Institutional Advancement, answer questions related to routine policies, procedures and provide direction for administration, staff, visitors, as they relate to the Division.

Manage all logistics and preparation for important meetings for a wide variety of audiences including but not limited to donors, senior leadership, external and internal stakeholders.

Maintain department website; regularly reviewing and updating information and recommending improvements.

Maintain engagement strategies for key donors, prospects, including coordinating with Deans and Faculty.

Proactively monitor the spend to budget progress. Flag items that may exceed budget and identify pending expenditures, advising supervisor of any issues. Ensure that budget lines are being appropriately and accurately used within established operational procedure.

Regularly perform budget analysis to identify at-risk budget lines and opportunities to consolidate or re-organize lines for more effective budget tracking and analysis.

Analyze, forecast and make recommendations about expenditures.

Reconcile expense budgets for the team including the Vice President and Associate Vice Presidents’ personal travel and departmental expenses.

Prepare and submit documents for positions to be posted.

Pre-screen job candidate applications and communicate with job applicants.

Schedule interviews and prepare interview agendas.

Perform reference checks.

Prepare internal documents for employment actions such as hires, promotions, pay adjustments and other related actions. Obtain applicable approval signatures for documents and submit for processing on a timely basis.

Proactively follow through and obtain resolution on any issues related to employment actions.

Maintain confidential and sensitive information including but not limited to operational reports and strategic plans of the division.

Assist the Vice President in meeting preparation and management of the Board and Volunteer leadership committee meetings and administrative communications.

Coordinate and compile division reports and metric tracking including Board Reports, Annual Operating Plans, and…