Purchase Ledger Clerk

Job Title:

Purchase Ledger Clerk

Location:

Warrington, Cheshire Position Type:
Full-time, Fixed Term Contract Salary: £28,000 to £30,000 per annum Reporting To:
Accounts Payable Manager / Finance Manager

Job Summary An experienced and detail-oriented Purchase Ledger Clerk is required to join a busy finance team based in Warrington. This role is responsible for end-to-end accounts payable processing, supplier statement reconciliations, payment runs and resolving supplier queries promptly to ensure smooth operational finance functions.

Key Responsibilities Invoice Processing:
High-volume input, matching, batching, and coding of supplier invoices and credit notes against purchase orders and goods received notes. Payment Runs:
Preparing and executing weekly and monthly BACS payment runs in line with supplier payment terms. Supplier Statement Reconciliations:
Regularly reconciling supplier statements against the purchase ledger to identify missing invoices, unapplied credits, or debit balances. Query Resolution:
Serving as the primary point of contact for external suppliers and internal stakeholders to resolve invoice discrepancies and payment queries. Master Data Management:
Setting up new supplier accounts and updating existing vendor details, ensuring full compliance and bank verification protocols. Month-End Support:
Assisting with month-end ledger close, including accruing for un-invoiced goods/services and reporting on aged creditors. Expenses & Petty Cash:
Processing staff expense claims and credit card receipts in accordance with company policy and UK VAT guidelines. Person Specification Required

Skills & Experience:

Minimum 1-2 years of direct experience in a dedicated Purchase Ledger / Accounts Payable role. Strong working knowledge of double-entry bookkeeping and UK VAT treatment on supplier invoices. Proficiency in ERP software (e.g., Sage 50/200, Xero, SAP, Business Central, or Oracle). Intermediate Microsoft Excel skills (vlookups, pivot tables, basic sum/if formulas). High accuracy and strong numerical reasoning skills when processing high volumes of data.

Key

Competencies:

Communication:
Clear, professional verbal and written communication with internal department managers and external vendors. Organisation:
Ability to prioritise work, meet tight payment deadlines, and maintain organised digital filing systems. Problem Solving:
Proactive in investigating unmatched POs and invoice holds. Desirable Criteria:
Studying towards or achieved AAT Level 2/3 (or equivalent qualification). Previous experience in a fast-paced shared service centre or SME environment across the North West.