Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

An exciting opportunity has arisen for an Administrator to join us on a 12‑month fixed‑term contract, available on a full‑time or part‑time basis, with hybrid working available. The successful candidate will provide accurate and well‑organised administrative support to three Commercial agency teams, ensuring the efficient delivery of core operational processes.

The Commercial Division represents approximately 20% of the wider business, generating approximately £28 million in revenue, with a team of 250 people across eight UK offices. The position is based in our London HQ in Chapel Place which has over 100 professionals across our main divisions. There are lots of exciting events going on with various office socials, health & wellbeing and fundraising activities to get involved in.

We offer a highly competitive salary and benefits package, including a variety of flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans and cycle to work scheme.

• Produce accurate and well-presented documents including letters of engagement, reports, client correspondence, presentations and spreadsheets within agreed time frames.
• Preparing, processing, and issuing invoices.
• Supporting fee forecasting and financial tracking
• Accurately record, track, and process all chargeable activities to ensure financial efficiency is maintained
• Coordinating meeting invitations and diary arrangements
• Arrange, coordinate and minute the Agency Senior Management Team meetings, ensuring accurate records of discussions, actions and decisions are maintained
• Maintaining a well‑organised and compliant digital filing system, ensuring documents are accurately stored
• Carry out timely and accurate administration of databases
• Provide a high level of efficiency and customer service to all who visit or contact the office
• Provide general administration support to the office including other partners, managers and staff as reasonably required
• Handling enquiries over the telephone or personally in reception and taking any necessary action