Cover Coordinator and Attendance Administrator

Overview

Job Title: Cover Coordinator & Attendance Administrator

Actual Annual Salary: £24,711 - £26,640 Based on hours and weeks worked.

Full Time Equal Salary: £28,859 - £31,111 (CLF Grade

C) Based on 37 hours per week, All year round.

Contract Type: Permanent

Hours: Full-time, 37 hours per week, Monday to Friday / Term Time Only Plus INSETS

Additional Information: Working hours are Monday to Thursday, 7:00am - 3:00pm & Friday 7:00am - 2:30pm

Provisional

Start Date:

April 2026

Your opportunity to play a vital role in ensuring the smooth daily running of our academy

We are looking for a Cover Coordinator & Attendance Administrator with excellent organisational skills, strong communication abilities and a calm, professional approach. In this varied and fast-paced role, you will help ensure the academy runs efficiently by coordinating daily staff cover, supporting attendance processes, and contributing to wider administrative functions.

You will work as part of a friendly and supportive team, building positive relationships with colleagues, students, parents, visitors and external agencies. Your ability to remain calm under pressure, prioritise effectively and maintain accurate records will make a meaningful impact on our daily operations.

As our Cover Coordinator & Attendance Administrator, you will:

• Organise planned and emergency lesson cover, deploying internal and external staff efficiently, effectively and cost-consciously.
• Receive, record and communicate staff absences in line with academy procedures, ensuring strict confidentiality.
• Liaise with external supply agencies and ensure safeguarding and compliance checks are correctly completed.
• Provide guidance and support to cover supervisors and supply teachers to ensure high-quality cover in line with academy expectations.
• Maintain and circulate the daily cover schedule, ensuring staff have the appropriate resources and documentation (including class lists and cover work).
• Support attendance administration, working closely with the Attendance Officer to complete tasks accurately and on time.
• Produce reports, maintain records, complete correspondence, take minutes, input data and support a range of administrative processes across the academy.
• Use systems including Microsoft Office and Bromcom to input, evaluate and analyse data.
• Build positive relationships with staff, students, parents, visitors and external agencies, communicating professionally at all times.
• Support the school office by welcoming visitors, supporting meetings, and contributing to an organised and efficient environment.
• Assist with first aid duties (training provided).
• Promote the academys commitment to safeguarding, equality, diversity and inclusion in all aspects of the role.

This is a busy and rewarding role that requires attention to detail, excellent time management, and the ability to adapt as priorities change.

You will bring:

• Good literacy and numeracy skills, with at least 5 GCSEs including English and Maths (or equivalent).
• Experience of working in a busy administrative environment; experience in a school is desirable.
• Strong communication skills and the ability to build effective relationships with colleagues, students and external stakeholders.
• Excellent organisational skills, with the ability to manage competing priorities and work calmly under pressure.
• Confident IT skills, including Microsoft Office; knowledge of Bromcom is desirable.
• The ability to handle sensitive and confidential information discreetly.
• A calm, patient and diplomatic approach when dealing with staff, students, parents or challenging situations.
• A positive, proactive and professional attitude, with a commitment to supporting young people.
• A clear commitment to safeguarding, equality, diversity and inclusion.

Applicants are advised to refer to the full requirements of the role in the attached job description and person specification, prior to submitting an application.

John Cabot Academy is an 11-16 academy in South Gloucestershire, close to the border of Bristol. We share our site and staffing with the CLF Post-16 provision, forming an 11-18 academy, which has earned a strong reputation both locally and regionally.

We want our students to thrive academically; flourish and grow as young people. When they leave us, they will have a strong sense of self, their place in the world and the agency to fulfil their potential. To fulfill this ambition, our staff are inspired by learning and create a school where students are engaged, challenged and inspired.

We have a supportive and compassionate culture in which the whole person is nurtured and the voice of students is valued. We celebrate the diversity of the members our community by enabling them to learn from each other, by encouraging them to respect each others differences, and by providing opportunities to contribute to academy life and the wider community.

We are a diverse and inclusive community of 36 academies across five…