Facilities Assistant

To provide administrative and operational support to a team of Facilities Managers and Assistant Facilities Managers who have day-to-day responsibility for the management and operation of a portfolio of properties.

• Support the Bristol-based FM and others in the same region/team with administration and operational support
• Support the Bristol-based FM and others in the same region/team to ensure full statutory compliance is consistently achieved

• Provide a general helpdesk facility for the FM team
• Raise purchase orders for works approved by the FM team promptly
• Process invoices approved by the FM team promptly
• Ensure monthly emergency contact lists are updated
• Liaison with contractors and occupiers to update on outstanding issues
• Coordinate maintenance visits between contractors/occupiers
• Attend the site and carry out H&S checks/meter readings as required
• Coordinate diaries and meeting timetables as required
• Attend meetings as necessary and produce meetings/agenda as required
• Take responsibility for record keeping as directed by the FM team
• Provide holiday cover for the Facilities Management team across Bristol sites.
• Track and monitor H&S compliance
• Any other items that may be deemed necessary to undertake

Based in a large commercial office building in the centre of Bristol, and will support with other properties in the city.

• Contracts management and staff for Security, M&E, Cleaning and Landscaping.
• Fabric maintenance contractors – communicating with contract managers and operatives.
• Ashdown Phillips & Partners – Directors, surveyors, accounts, consultants and FM Team
• Health & Safety Consultants /Insurance Inspectors
• Occupiers – their consultants, fit-out agents and contractors.

These are the minimum key areas of knowledge, skills and experience.

• Experience of administration tasks
• Friendly persona
• Self-motivation with good attention to detail
• Experience in basic clerical duties and office procedures
• Good working knowledge of MS Office to a competent level within an office environment
• Facilities management/helpdesk background is desirable but not essential.

Complete our short form and upload your CV to express your interest in applying.