Hard Services Administrator

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve.

Our commitment to doing business the right way is rooted in our TRUE values
- Trust, Respect, Unity, and Empowerment
.

Shift Pattern: Monday & Wednesday - 07:00-16:00 and Friday - 07:00-13:00

To provide administrative support to the hard services facilities maintenance function, ensuring planned and reactive works are scheduled, tracked, and completed efficiently, while maintaining clear communication with managers, clients, and subcontractors.

• Schedule and book subcontractors in line with the planned maintenance (PPM) works calendar
• Coordinate and log reactive maintenance tasks as they arise
• Update and manage maintenance tasks within the CAFM system, ensuring accuracy and completeness
• Monitor job progress and follow up on outstanding works
• Review completed works and sign off jobs once all requirements have been met
• Liaise with facilities managers and clients to provide updates on ongoing works and any issues or delays
• Ensure all documentation, certifications, and records are received and filed appropriately
• Support compliance with health and safety and contractual requirements

• Strong organisational and time-management skills
• Excellent communication skills, both written and verbal
• Experience working within facilities management or hard services (desirable)
• Confident using CAFM systems and Microsoft Office
• Ability to manage multiple tasks and priorities in a fast-paced environment

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.