Divisional Personal Assistant | University Hospitals and Weston NHS Foundation Trust

Overview

An exciting opportunity has arisen to join the Women’s & Children’s Management Team as a Divisional Personal Assistant. This role is pivotal in supporting members of the general management team with a full and comprehensive PA service. The post holder will provide a coordinated administrative and secretarial service to the Senior Management Team and assist in the running of the Management Office.

The Person al Assistant will be line managed by the office manager.

• Provide a full secretarial and administrative service to nominated senior managers, using initiative.
• Maintain and coordinate the electronic diary of the named managers and arrange meetings, taking actions as agreed and when necessary in their absence.
• Collect, assemble and act upon information as required, knowing when to refer back to the named managers, as necessary.
• Administer the necessary work spaces.
• Deal with telephone and personal enquiries from staff and the general public in an appropriate manner, confirming that complex messages are understood by relevant individuals and taking action as needed.

Disability Confident:
We are an equal opportunities employer actively working towards a diverse workforce. Anonymous information will be used from your application to ensure we meet our pledge.

Excellent interpersonal and communication skills, both written and oral, with confidence in communicating in a variety of ways including face to face, telephone, electronically and in writing with a variety of staff groups and external contacts.

A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. In certain recruitment situations, such as high-volume, seasonal and high-peak times, the employer may limit the overall number of interviews offered to both disabled and non-disabled people. For more details please go to .

UHBW is one of the largest acute trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as “Good” overall and our staff are proud to deliver excellent care.

As a forward-thinking, multi-award-winning Trust and a digital exemplar, our work is having a positive local and global impact. Our hospitals are spread across Bristol and Weston. Join us and enjoy the very best of both worlds: city living within reach of the countryside or seaside, with easy access to the South West. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults.