Commercial Property Secretary​/Administrator

About The Role

We’re looking for a proactive and organised Legal Secretary / Administrator to join our dynamic Commercial Property Division. This is an exciting opportunity for someone who thrives in a busy environment and enjoys providing high‑quality support that keeps legal work moving efficiently.

You will work closely with fee earners and colleagues across multiple office locations, playing a key role in helping the team deliver exceptional service to our clients.

Providing high quality and professional support to the Commercial Property division. You will:

• Monitoring and managing a workflow inbox covering all office locations for the Commercial Property division.
• Preparing and formatting legal documents using firm templates.
• Submitting and managing commercial property searches.
• Setting up Docu Sign envelopes and monitoring completion.
• Maintaining HighQ sites and producing client reports.
• Managing our incoming post through our internal system Flow matrix.
• Completing Companies House filings, SDLT submissions and Land Registry applications.
• File opening/closing, expenses and general admin tasks.

Due to the nature of the work our preference would be that you spend at least 3 days a week in the office.

It is an integral part of this role that you comply with information security and all firm policies and procedures.

The role is right for you if:

• You love being organised and managing a busy and varied workload. Previous experience of working within a similar role in a legal environment is preferable.
• This role will suit you if you like to prioritise your own workload, work closely to deadlines, can work with minimum supervision and under pressure. You will need to demonstrate from experience that you are exceptionally organised and proactive, used to organising yourself and others, when necessary, that you have a flexible ‘can‑do’ attitude, and the skills to work closely with various stakeholders.
• You will have excellent spelling and grammar. You will be proficient with the usual Microsoft packages and be comfortable with learning new databases and other software packages. You will have quick and accurate keyboard skills.
• You should be able to demonstrate a solid level of academic achievement, with a minimum of 6 GCSE passes at grade C or above (or equivalent), including English and Maths.
• We expect you to be someone who takes pride in your work and in providing a first class support service, anticipating our lawyers’ needs in advance wherever possible, and paying meticulous attention to detail in all of your work.
• Finally, we are looking for someone who can demonstrate initiative and problem‑solving skills and a willingness to go the extra mile. This role is a fantastic opportunity for the right candidate to progress their career and enjoy a challenge within a large and continually growing, fast paced team.

We are one of the largest Commercial Property teams in the UK who are renowned for having deep sector knowledge and experience for any transaction no matter how large or complex. We are consistently ranked highly by both Legal 500 and Chambers and Partners.

With an enviable client base including household names, developers, investors and house builders, we are looking to appoint a commercial property secretary / administrator to join the division supporting our team of talented lawyers. This role can be based in either our Taunton, Bristol or Cardiff office but you will be working across the whole division supporting fee earners in all 7 of our offices.

You’ll be joining a national law firm that enjoys a strong reputation, made possible by our exceptional people – each chosen for their industry knowledge and passion for their field. We want to help you to reach your full potential, love the work you do and deliver the best results for your clients. It’s our goal to make you feel great about working with us, and we work hard to cultivate a culture that makes it easy for you to stay with us for many years.

We work flexibly and you’ll be empowered to work where you do your best work, balancing your individual needs with the need for us to engage as teams and…