E&F Centralised Administrator

Main area Facilities Grade Band 3 Contract Permanent Hours Full time - 37.5 hours per week (Monday - Friday - 14:15-22:15) Job
-EF0481-MF-A

Site Bristol Royal Infirmary Town Bristol Salary £24,937 - £26,598 pa pro rata Salary period Yearly Closing 09/03/2026 23:59

As an organisation we recognise the value of a healthy work-life balance. When applying, speak to us about how we might be able to accommodate flexible working, so your work life fits around your home life.

We particularly welcome applications from Black, Asian and minority ethnic candidates as they are under-represented within the Trust.

Generative artificial intelligence (AI) describes algorithms that can be used to produce new content, including audio, code, images, text, simulations, and videos. It is developing all the time and is now being used as a support mechanism for all kinds of content-based creations. Please note the use of AI is monitored and if applicants have used it then they are required to declare this.

Are you an experience administrator? Are you a strong communicator? Do you have excellent organisation skills?

We are recruiting a full time, permanent Administrator to join our Centralised admin team based in Bristol. Your hours will be:

• Monday - Friday - 14:15 - 22:15

This role of Facilities and Estates Administrator is to support the Division with the delivery of a smooth and comprehensive centralised administration service. You will work across 4 key areas:

• Rostering
• Absence
• Ordering
• General Administration

Duties of the role include but are not limited to:

• To notify line managers of non-arrivals to ensure welfare checks are given to staff members
• Using requirements submitted by departments, creating overtime & bank allocations, ensuring staff are allocated fairly and are compliant with trust policies & working time directive
• Staff the absence line, taking calls from staff members, obtaining information such as planned return to work date, fit note queries etc.
• Support managers by preparing Performance Management templates and meetings
• Support with general IT queries from staff, such as  access, ESR & Kallidus Access

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as ‘Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond.

As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer.

UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them.

Anonymous information will be used from your application in order to ensure we’re meeting our pledge.

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

• Good Standard of education at GCSE Level (Grade C/4 or above including English or equivalent)
• IT qualification or equivalent digital experience
• Business Administration or Customer Services Level 3 qualification or equivalent

• Standard keyboard skills and a moderate level of typing speed
• Ability to build and maintain effective working…