Team Administrator

Job Summary

At our Filton site in Bristol, we specialise in the design and manufacture of large complex structural wing assemblies, detailed metallic components and wing systems for civil and military aircraft. We are seeking a new Team Administrator to provide administrative and secretarial support to the Head of Business and the senior Wing Assembly team. This is a busy and varied role that requires excellent administration and organisational skills.

• Provide general secretarial and administrative work for managers: typing, report typing, minutes, presentations, diary maintenance via Outlook, customer/visitor facilitation, circulating information, organising meetings and workshops, facilitation of conference room booking, maintain filing systems, travel booking, order of stationery in Buyside, preparation for management meetings, holiday management.
• Select relevant information that keeps the manager up-to-date while he is out of the office without burdening him with unnecessary paperwork. Deal with as much correspondence as possible, completing responses, liaising with relevant people involved or moving matters forward.
• Maintain smooth running of the office at all times, especially during the manager's absence.
• Support general administrative assistance to team members.
• Process and record expenses for the managers and team, assisting other members as required.
• Monitor general absence (sickness, clockings).
• Liaise with HR and appropriate managers for subcontract recruitment.
• Be responsible for communication KPIs and updating the KPI board.
• Be responsible for administration of the skills matrix, liaising with managers as appropriate.
• React positively and quickly to all tasks, ensuring appropriate responses to all calls and correspondence.

Essential skills, experience, qualifications and attributes:

• Excellent administration skills, including proficiency in Outlook, Word, PowerPoint & Excel.

Behaviours:

• Strong communication skills – diplomacy, influencing.
• Comfortable working as part of a team.
• Customer focus, drive, and commitment.
• Time management skills.
• Articulate, confident, able to work well under pressure.
• Demonstrate initiative and self‑motivation.
• Ability to deal with very senior members of staff.

• Industry Leading Pension Scheme – match up to 8% contributions on a 1:1.5 basis.
• Flexible working hours, including ability to finish at 12:00 on Fridays.
• Life Assurance 8× salary.
• 25 days holiday + bank holidays.
• Income protection.
• Shopping discounts.
• Free onsite parking, canteen, shop, bike sheds, Cycle To Work Scheme.
• Employee Assistance Programme.
• Collaborative, dynamic working environment with significant career development opportunities.

Everyone is welcome to apply.