Facilities Assistant

Owen Reed is looking for Facilities Assistants for a top law firm in Bristol.

Working Arrangement: Full-time, office-based (with occasional travel to other offices).

An excellent opportunity has arisen for two Facilities Assistants to join a leading law firm in Bristol. These Facilities Assistant roles are key operational positions responsible for ensuring the smooth day-to-day running of facilities services across the Bristol office and supporting wider office locations when required.

As a Facilities Assistant, you will play a hands-on role supporting mailroom operations, reprographics, stationery management, health & safety processes, maintenance coordination and general office support. These Facilities Assistant positions are ideal for proactive, service-focused individuals who enjoy a varied and practical role within a fast-paced professional environment.

• Cover daily mailroom duties as a Facilities Assistant.
• Provide reprographics support across all departments.
• Assist internal clients with stationery and general office requests.
• Manage storerooms, kitchen areas and recycling processes.
• Maintain high standards of cleanliness and office presentation across the Bristol office.

• Report and monitor breakdowns, faults and maintenance issues.
• Arrange repairs and liaise with external contractors where required.
• Carry out basic reactive and preventative maintenance tasks.
• Support office moves, desk changes and workspace reconfigurations.

• Order stationery, consumables and office supplies.
• Support procurement of goods and services across offices.
• Assist in sourcing and setting up supplier arrangements.
• Monitor stock levels and ensure timely replenishment.

• Support the Facilities Supervisor with health & safety requirements.
• Carry out new starter inductions and maintain accurate records.
• Ensure compliance with office health & safety procedures.
• Assist with workplace audits and safety checks.

• Assist with storage, maintenance and archiving of deeds, wills and probate files.
• Use computerised systems to accurately manage and track records.

• Provide cover and support across other offices when required.
• Travel to other office locations as needed to support operational needs.

The successful Facilities Assistant will have:

• Previous experience in facilities, office support or customer service.
• Strong organisational and prioritisation skills.
• Good working knowledge of Microsoft Office (Word, Excel).
• Ability to work in a busy, multi-tasking environment.
• Strong communication and customer service skills.
• A proactive, reliable and hands-on approach.
• Experience in a legal or professional services environment (desirable).
• Minimum 5 GCSEs including English and Maths.