Maintenance Management Coordinator

Maintenance Management Coordinator

Location:

Floor Ground, Equinox North, Bristol UK BS32 4QL

Duration: 3 Months

Hours:

37.50 Hours/Week

EQUANS is a global leader in energy services, with nearly 100,000 employees in over 50 countries and an annual turnover of over 17 billion euros. In the UK & Ireland, EQUANS provides FM, regeneration, technical, and energy services, specialising in smart buildings, green mobility, district energy, as well as renewables. EQUANS' 13,500 UK & Ireland employees support the transition to net zero and digital and industrial transformations.

EQUANS is a Bouygues group company.

We are seeking an organized and proactive Facilities Management Administrator to support the delivery of planned maintenance and compliance activities across our portfolio. The successful candidate will play a key role in coordinating Planned Preventative Maintenance (PPM) schedules, maintaining CAFM records, supporting compliance processes, and providing general administrative assistance to the Facilities Management team.

• Assign and coordinate Planned Preventative Maintenance (PPM) tasks to engineers and contractors.
• Monitor and track PPM activities to ensure completion within agreed timescales.
• Update and close completed PPM work orders within the CAFM (Computer-Aided Facilities Management) system.
• Raise and process price notifications and variations as required.
• Maintain accurate records and documentation relating to maintenance and compliance activities.
• Provide administrative support for statutory compliance requirements, including the management of certificates, reports, and associated paperwork.
• Assist with the preparation of reports and performance data for internal and client review.
• Liaise with operational teams, subcontractors, and clients to ensure efficient service delivery.
• Support the Facilities Management team with general administrative duties and ad hoc tasks as required.

• Previous experience within a Facilities Management (FM) environment.
• Good understanding of Facilities Management processes and maintenance operations.
• Strong administrative and organisational skills.
• Excellent attention to detail and ability to manage multiple tasks simultaneously.
• Competent user of Microsoft Office applications, particularly Excel, Outlook, and Word.
• Strong communication and stakeholder management skills.

• Experience using CAFM systems.
• Exposure to PFI Healthcare contracts.
• Experience supporting compliance and statutory maintenance activities.
• Knowledge of Planned Preventative Maintenance (PPM) scheduling and coordination.