Office Coordinator & Project Support

Egis is a leading global architectural, consulting, construction, engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development. Our 23,500 employees operate across over 70 countries, deploying their expertise to develop and deliver cutting‑edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organisation of society and the living environment of citizens all over the world.

In the UK we're proud to be delivering some of the most iconic projects which help connect people, protect our environment and meet emission reduction targets. From motorways to tramways, nuclear power plants to smart cities, clients choose us to help them solve their most complex challenges - delivering climate‑responsible growth that meets the needs of communities, industry and the planet.

We do require you to have the right to work in the UK.

The Office Coordinator & Project Support role ensures the smooth day‑to‑day running of our Bristol office, covering both the 2nd Floor and the Ground Floor (Project Plateau), while providing hands‑on administrative support to the project delivery teams based there. The successful candidate will act as project assistant to the Director, Project Directors and Project Managers, supporting activities such as raising purchase orders, maintaining project records and assisting with document control.

The role holder will also act as the Health & Safety champion for the office.

Please note:

while the office coordination element does not represent a full‑time workload on its own, this is a full‑time, fully office‑based position. The balance of the role is dedicated to project support, making it ideal for someone who enjoys variety, thrives in a busy project environment, and brings a proactive, solutions‑oriented mindset.

• Serve as the first point of contact for visitors and general office enquiries across both floors, ensuring a professional front‑of‑house presence.
• Keep both floors clean, tidy and presentable at all times, and ensure meeting rooms are fully equipped and ready, including refreshments for meetings as required.
• Manage the hot desk system and workspace organisation, finding solutions when the office is at full capacity.
• Oversee office supplies, consumables and equipment stock levels (stationery, printer ink, tea and coffee, etc.) and manage vendor relationships.
• Coordinate facilities matters, including maintenance requests and liaison with building management.
• Support onboarding logistics for new starters (premises inductions, access passes, desk and equipment coordination) and assist with leaver processing.
• Help coordinate office events, team meetings, working lunches and office‑wide communications.

• Act as the Health & Safety champion for the office, promoting a positive safety culture across both floors.
• Carry out and record regular workplace inspections and DSE (workstation) assessments, raising and following up on any issues identified.
• Maintain H&S records, including accident/incident reporting, first aid supplies and fire safety logs.
• Support fire safety arrangements, including fire warden duties, evacuation drills and keeping evacuation lists up to date (training will be provided).
• Act as, or coordinate, first‑aider cover for the office (training will be provided).
• Ensure new starters receive H&S and premises inductions, and liaise with building management and the company H&S team on compliance matters.

• Act as project assistant to the Director, Project Directors and Project Managers, providing day‑to‑day administrative support to the project teams.
• Raise, track and maintain purchase orders for projects, liaising with procurement and finance to ensure timely processing and resolution of queries.
• Maintain accurate project records and registers, including purchase orders, invoices, expenses and other project documentation.
• Support…