Estates and Facilities Co-Ordinator -Admin officer

Estates and Facilities Coordinator (EO)

Location:

Bristol (Eastgate Office Centre, Eastgate Road, BS5 6XX
)
Joining a small estates management team, you'll play a key role in keeping the building running smoothly-supporting maintenance, compliance, supplier activity, and day-to-day customer services. If you enjoy practical problem-solving, clear communication, and making sure the details don't slip, this is a great opportunity to bring real impact.
What you'll be doing:

* Receive, investigate and progress maintenance issues, raising and monitoring work orders

* Maintain planned, statutory and unplanned-work records, including oversight of contractor delivery

* Support health, safety and compliance activities, including fire tests and drills (as deputy fire officer)

* Help with risk assessments and DSE checks, arrange first-aid/fire-warden training, and keep training resources up to date

* Support controlled estates documentation review using Q-Pulse

* Carry out supplier and procurement administration: source quotations, support tender documentation, manage purchase orders, process invoices and resolve queries

* Manage shared services such as the estates mailbox, post room, stationery, access passes, CTM/Enterprise accounts and pool-car fleet, handling service-user queries

* Collate monthly sustainability data and KPI information, prepare charts/reports, support sustainability content, and help with FOI responses and asset/contract records

* Coordinate assigned third-party activity, monitor live and upcoming tasks, and suggest process improvements
What you'll bring:

* Strong organisational skills with confidence managing multiple priorities in a busy office setting

* A responsible, safety-minded approach to compliance and documentation

* Comfortable working with contractors and suppliers, tracking actions and ensuring delivery against expectations

* Clear communication and a helpful, service-focused attitude for colleagues and service users

* Experience using administrative systems and maintaining accurate records (work orders, documentation and reporting)
Additional information:

* Full office-based role,  37 hours per week (Mon-Fri)  with flexible hours between  7:15 and 6pm

* Core hours:  10am-4pm ,  7.5 hours each day

* Pay rate:  £14.01 per hour

* Assignment:  22/02/27  (with  possibly extension )
If you're ready to support a well-run workplace and make a tangible difference, we'd love to hear from you-apply now.
Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest?and state the role that you are interested in.?

We are?committed to engaging with you.?
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.