Business Support Administrator

This vacancy is 100% office-based.

HLK is an IP powerhouse comprising over 200 people in 5 locations, providing a full suite of IP services advising across the globe and in all technical and scientific disciplines. We secure intellectual property rights for our clients, who are at the forefront of technological development in the electronics, engineering, chemical and biotechnology sectors.

Our clients expect only the best from us and that is what we deliver. The work here is progressive and challenging yet rewarding. We’re aware that our people are at the heart of everything we do, it’s why we invest in each employee’s professional development and run a yearly well-being programme. HLK offers a great work/life balance in a friendly and supportive working environment.

An opportunity has arisen for an enthusiastic, organised, and flexible individual with a team-based approach to join the Business Support Team in our busy central Bristol office. We are looking for someone who is committed to providing high levels of customer service to both our colleagues and clients. This is a fully office based, varied role that will give you the opportunity to interact with people across the business, so great communication skills, patience, attention to detail and the ability to stay calm in the busier moments is essential.

It is a full-time position; however, we are open to discussing working hours with suitable candidates. Experience of travel co-ordination would be an advantage. The successful candidate will have a positive and hands-on approach to tasks and will be eager to drive change and improvements in processes where appropriate.

• Be the first point of contact for our clients and colleagues, whether by phone, email, Microsoft Teams, or in person.
• Welcome visitors and ensure appropriate visitor management procedures are followed.
• Liaise with building management.
• Process and distribute incoming mail, arrange courier services, process outgoing mail, and distribute internal mail.
• Provide a travel booking function for colleagues across the firm, ensuring it runs smoothly and is cost-effective.
• Coordinate the booking and use of meeting rooms, ensuring that meeting requirements are documented and provided for in a timely manner.
• Set up meeting rooms and arrange catering and refreshments when required.
• Provide support with internal and external events including office socials, Summer and Christmas parties, client events etc.
• Carry out regular building walks throughout the day to ensure that the office is tidy, and health and safety requirements are always adhered to.
• Complete stock checks and order office supplies and consumables as needed.
• Provide central support to our other office locations, liaising with colleagues in those offices to provide a consistent service.
• Meet and exceed colleague expectations by providing great customer service, and responding in a prompt, timely, and professional manner to all requests.
• Identify opportunities to improve administrative and business support processes and contribute to implementing improvements.
• Provide administrative support to the IT, HR, Marketing, Finance and Management Team as required.
• Report and track maintenance issues and support contractors on site.
• Handle sensitive client information and maintain confidentiality.

This vacancy is 100% office-based.

HLK is an IP powerhouse comprising over 200 people in 5 locations, providing a full suite of IP services advising across the globe and in all technical and scientific disciplines. We secure intellectual property rights for our clients, who are at the forefront of technological development in the electronics, engineering, chemical and biotechnology sectors.

Our clients expect only the best…