PPM Administrator

Compliance Admin / PPM Coordinator
Facilities Management
Bristol
£28,000 - £32,000 + Benefits

Are you an experienced Compliance Administrator, PPM Coordinator, Maintenance Administrator or Facilities Coordinator looking for a new opportunity?

We are working with a growing Facilities Management provider who is looking for a PPM Coordinator to join their Bristol-based team.

You'll be responsible for planning, coordinating and monitoring planned preventative maintenance across a range of commercial contracts, working closely with engineers, subcontractors, clients and suppliers to ensure works are completed on time and to the required standards.

The Role
 
Plan and schedule daily, weekly, monthly and annual PPM activities
Coordinate engineers, subcontractors and specialist contractors
Manage and maintain PPM schedules, ensuring works are allocated and completed on time
Monitor outstanding and overdue works and follow up where required
Review engineer reports, job sheets and service records
Update maintenance records using simPRO and CAFM systems
Coordinate site access for engineers and contractors
Monitor statutory and compliance-related maintenance
Coordinate specialist contractors across HVAC, electrical, fire systems, lifts, water hygiene and other building services
Liaise with clients, Facilities Managers, engineers, suppliers and subcontractors
Produce monthly PPM and compliance reports
Support audits and maintain accurate certification and maintenance records
Assist with the mobilisation of new contracts, asset registers and PPM schedules
Prepare quotes for planned maintenance and PPM works  What We're Looking For
 
Previous experience in Facilities Management, PPM coordination, maintenance administration or CAFM
Good understanding of PPM and building services
Experience coordinating engineers, contractors or subcontractors
Experience using CAFM systems
Strong organisational and scheduling skills
Good attention to detail and record-keeping
Good knowledge of Microsoft Excel, Word and Outlook
Ability to manage multiple sites, engineers and deadlines
Strong communication and customer service skills
Ability to identify and escalate overdue or non-compliant works  If you're looking for a stable opportunity within a growing Facilities Management business, with the chance to play an important role in coordinating a busy maintenance operation, APPLY NOW or get in touch with Gary Cornes for a confidential chat

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