PPM Administrator

Compliance Admin / PPM Coordinator

Facilities Management

Bristol

£28,000 - £32,000 + Benefits

Are you an experienced Compliance Administrator, PPM Coordinator, Maintenance Administrator or Facilities Coordinator looking for a new opportunity?

We are working with a growing Facilities Management provider who is looking for a PPM Coordinator to join their Bristol-based team.

You’ll be responsible for planning, coordinating and monitoring planned preventative maintenance across a range of commercial contracts, working closely with engineers, subcontractors, clients and suppliers to ensure works are completed on time and to the required standards.

• Plan and schedule daily, weekly, monthly and annual PPM activities
• Coordinate engineers, subcontractors and specialist contractors
• Manage and maintain PPM schedules, ensuring works are allocated and completed on time
• Monitor outstanding and overdue works and follow up where required
• Review engineer reports, job sheets and service records
• Update maintenance records using simPRO and CAFM systems
• Coordinate site access for engineers and contractors
• Monitor statutory and compliance-related maintenance
• Coordinate specialist contractors across HVAC, electrical, fire systems, lifts, water hygiene and other building services
• Liaise with clients, Facilities Managers, engineers, suppliers and subcontractors
• Produce monthly PPM and compliance reports
• Support audits and maintain accurate certification and maintenance records
• Assist with the mobilisation of new contracts, asset registers and PPM schedules
• Prepare quotes for planned maintenance and PPM works

• Previous experience in Facilities Management, PPM coordination, maintenance administration or CAFM
• Good understanding of PPM and building services
• Experience coordinating engineers, contractors or subcontractors
• Experience using CAFM systems
• Strong organisational and scheduling skills
• Good attention to detail and record-keeping
• Good knowledge of Microsoft Excel, Word and Outlook
• Ability to manage multiple sites, engineers and deadlines
• Strong communication and customer service skills
• Ability to identify and escape overdue or non-compliant works