Project Controls Assistant

Arup is an independent firm of designers, planners, engineers, consultants, and technical specialists offering a broad range of professional services. Through our work, we make a positive difference in the world.

Joining Arup

Arup is an independent firm of designers, planners, engineers, consultants, and technical specialists offering a broad range of professional services. Through our work, we make a positive difference in the world.

The Opportunity

Project Commercial and Controls Management oversees a range of essential functions to ensure project success. These include contract administration, which encompasses managing changes and payment processes. The team handles invoicing and performs cash-flow analysis to maintain financial health. They are responsible for project status reporting, including performance updates provided both to clients and Arup management. A critical task involves calculating the value of work completed to support applications for payments.

Additionally, they manage opportunities by overseeing proposal submissions and awards. Finally, they monitor costs and expenses closely, providing internal budget reporting to discipline leads to maintain financial control throughout the project lifecycle.

Is this role for you?

The role involves delivering project planning, controls, and management support. You will provide cost data for payment applications and invoices, and prepare internal updates for team meetings using information from the management accounting system (Ovaview) and area managers. Supporting commercial dashboards, managing job code setup and closure, and assisting budget holders with bookings will be key tasks. Timely reporting of actual and forecast data is essential to produce invoices, applications, and management reports, including bi-weekly expenditure updates and weekly progress summaries.

Additionally, you’ll support opportunity management by assisting with proposal development and supply chain communications, prepare project performance reports, and offer general support to Arup project managers.

Desirable requirements are as follows:

• The role requires suitable MS Excel knowledge, and the candidate shall have undertaken appropriate formal training.
• Project Planning Experience (including experience with software packages such as Microsoft project or Primavera
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• Very good communicator (verbal, written and listening) and with strong influencing skills.
• Good problem-solving skills.
• Self-motivated, proactive, takes action and gets involved.

What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find…