Project Administrator

Part Time, 25-30 hours per week, Monday to Friday
About Us We are Optimised, a team of over 100 people driven by passion to create a positive impact and make a real difference in the world! With offices across the UK and our team of engineers working nationwide, we pride ourselves on delivering impactful solutions to optimise the worlds transition to net zero and beyond. We recognise that the climate emergency is the greatest challenge of our generation, and we are driven both personally and professionally to be a force for positive change.

We deliver a range of integrated energy and sustainability solutions spanning Carbon Impact, Utility Management and Building Optimisation that help our clients achieve their decarbonisation goals whilst delivering significant returns on investment. As a certified B Corp, we place purpose before profit, upholding the highest standards of social and environmental performance, diversity, inclusion, and accountability in everything we do. At Optimised, we know that our people are our greatest asset.

That’s why we offer a flexible, fun, and supportive environment where everyone has the opportunity to perform to their best. We’re always looking for individuals who share our values and are passionate about making a positive impact. As we continue to grow, we need more dedicated people to join our mission. If you are driven by purpose and ready to contribute to a better future, we would love to hear from you!

Job requirements

• Strong attention to detail with a commitment to accuracy, completeness and consistency in all operational and administrative activities.
• Proven organisational skills with the ability to manage multiple tasks, priorities and deadlines simultaneously within a fast-paced operational environment.
• Experience of data entry, record keeping or operational administration within a business environment, with a track record of maintaining accurate and up to date information across systems and platforms.
• Good communication and interpersonal skills, with the ability to liaise confidently with internal teams and external contacts regarding scheduling, logistics and operational requirements.
• Comfortable working across multiple operational systems and platforms, with the ability to learn new tools quickly and maintain accurate records across different environments.
• Experience supporting operational coordination, scheduling or administrative activities within a business environment.
• Experience working with financial tracking, reporting or administrative processes.
• Awareness of operational Health & Safety reporting and administrative requirements within a business environment.
• Ability to work collaboratively and reliably as part of a close-knit operational team.
• A proactive attitude with a genuine commitment to keeping things accurate, up to date and well managed.
• Flexible, positive and committed team member who works consistently to high standards.
• UK driving licence.
• Eligibility to work in the UK.

Job responsibilities

Health & Safety Support the Energy Management division with Health & Safety administration and reporting, ensuring operational records and documentation are accurate, up to date and maintained in line with company procedures. You’ll help track actions and follow up on outstanding requirements, while contributing to a strong safety culture through diligent record keeping and proactive support of departmental processes.

Operational Input & System Management Take ownership of accurate and timely data entry across the division’s operational systems, maintaining project, workflow, scheduling, metering and financial information so that records remain complete, reliable and up to date. You’ll act as a key point of contact for operational system input,…