Design Coordinator

This role will primarily be based at our Epic Project in Bristol. Occasional travel to the Company’s sites throughout the UK and ROI may be required.

Reporting to the Design Manager, the post holder will be responsible for managing the overall design of the projects allocated to them, this will include appointing, managing and monitoring progress of consultants, designers and specialist sub-contractors. Ensuring that the design is progressed in such a manner as to achieve all the contracted deliverables, whilst maximising commercial opportunities and ensuring that all design information is released in line with the requirements of the project construction programme and procurement schedule.

• Developing a comprehensive understanding of the contents of the Employers Requirements and Performance specifications, look for opportunities to develop the detailed design to maximise margins and reduce latent risks to Gilbert Ash.
• Negotiating and executing the appointments, scope and fees of consultants and designers.
• Preparing design programmes and Information Release Schedules, getting designers and specialist sub-contractor buy-in to these timescales and then managing the process and monitoring progress during the project.
• Reviewing key materials and interfaces to ensure they are fit for purpose and provide long-term durable solutions without exposing Gilbert-ash to unnecessary latent maintenance or H&S risks.
• Reviewing all design information to ensure it is clear, complete, meets statutory requirements, complies with the ERs and is fully coordinated with all other disciplines.
• Organising, scheduling and chairing technical meetings with members of the Design Team and supply chain, during the pre and construction phases of the project. Generating technical queries and monitor response performance.
• Attending client meetings to report on design release/ design development progress, ensuring support and guidance is offered to the client in relation to requests and their obligations in the building design.
• Participating in tender submissions and produce answers to questions to support the construction logic in line with coordination, design management, BREEAM, etc.
• Attending and presenting at client interviews.
• Reviewing tender drawings and assist the Estimating team in understanding any gaps or risks within the tender design.
• Managing the RFI process, raise the RFI, following up with the relevant party, report on progress and close out.
• Managing the DAR (Document Approval Request) process, raising the RFI, following up with the relevant party, reporting on progress and closing out.
• Managing the sample approval process, in a timeous manner, following up with the relevant party, reporting on progress and closing out. This applies both to the Planning requirements and sample requirements within the ERs.
• Setting up and managing drawing control protocol for issuing drawings and onward distribution to sub-contractors and the wider project team.
• Overseeing the BREEAM tracker, ensuring all designers fulfil the requirements and provide the evidence for credits allocated to them. Assisting the Contracts Manager and QS in providing the evident required for contractor allocated credits.
• Providing technical / commercial support to the project surveyor, in relation to design development, VE, potential variations and settlement of final accounts.
• Contributing to the compilation of the project handover documentation, O&M manuals, H&S files, Building User Guides and as-built information.
• Developing construction staff knowledge through participation at technical meetings and site inspections, particularly, in relation to awareness of scope, installation logistics, programme and interface issues.
• Fulfilling health, safety and welfare responsibilities as detailed in the Company’s policy and in compliance with ISO 45001. Chairing CDM design meetings to ensure that we fulfil our responsibility to design out H&S risks and if there are residual risks that can’t be designed out, that the appropriate management strategies and mitigation measures are implemented.
• Maintaining quality and environmental control procedures in accordance with…