Finance Manager

Job Summary

To manage and ensure control of the funding, financial and corporate resources of the Charity to ensure a financially secure service, delivering value for money.

Work with the Co-Directors to advise and develop the financial strategy, model new projects, prepare annual and project budgets, and report on financial performance, contributing to the overall future strategic direction of the Charity.

Manage the day-to-day finances for the Charity. Ensure all aspects of the financial systems are accurate and up to date, including banking, sales and purchase ledgers, payroll and cash management.

The postholder is expected to foster excellent working relationships with all staff, volunteers, senior colleagues and trustees.

• Supervision and management of Senior Finance & Admin Officer (SFAO)
• Day to Day Financial Management
• Provision of accurate reports to Board and senior managers
• Payroll, Pensions, and Tax Management overview and control
• Budget Process Management
• Statutory Reporting & Charity compliance
• Account Management – Key Suppliers/Contractors
• Financial Risk Management
• Governance support to FING Committee and Trustees

• Payroll Provider
• TPT Pensions
• HMRC
• All Banks
• Charity Commission
• Companies House
• Charity Auditors
• IT Contractor & Insurers

• Regularly review and maintain financial policies and procedures.
• Review the monthly reconciliations carried out by the SFAO thereby ensuring all transactions are properly and efficiently recorded.
• Oversee the management and appropriate allocation of Restricted Funds, ensuring the monies are allocated according to the donor’s wishes and ensure that records are always maintained
• Regularly review and make recommendations for improvements to financial controls and ensuring methods are documented and made clear to staff.
• Support with funding bids and reports back to donors
• Management of all charity bank accounts, acting as authorised signatory with Banks

• Supervise the payroll process carried out by SFAO
• Responsible for the effective management of Charity’s Pension Scheme
• Ensure payments to HMRC are made accurately and on time, and ensure all available allowances are claimed.

• Take the lead on preparing the Annual Budget, working closely with SLT to capture all spending plans. Develop and run a process which is thorough, consistent and inclusive of all managers.
• Alongside the Co-Director, present the Draft Budget to Board for approval
• Present monthly management accounts and Cost Centre reports for all managers
• Work closely with all SLT to ensure they fully understand their budgets and ongoing organisational performance against budget
• Monitor variations against spend and integrate within an overall Cashflow analysis
• Recommend corrective actions to Co
  - Directors and/or Board as necessary

• Act as lead member of staff with the Charity’s Auditors
• Oversee the preparation of the Annual Accounts plus any supporting papers required to enable an efficient and effective annual audit to take place
• Maintain fixed asset register and inventory of all equipment contracts/agreements
• Ensure the Charity is fully compliant with statutory bodies and key external institutions, and act as lead on behalf of the charity with the following bodies:
• Charity Commission
• Companies House
• Pensions Regulator
• HMRC
• Valuation Office
• All Banks

• Take the lead in managing the insurance renewals process, and ensure that a comprehensive suite of insurances is in place to cover key risks across the Charity

• Ensure appropriate financial risk management techniques and controls are in place at strategic and operational levels.
• Develop, update and produce long term cashflow forecasts to evidence that the Charity can operate as a going concern.
• Provide up-to-date dashboards and reports of the financial position, projections and scenarios, considering the financial implications of alternative business models, advice on new and current business income generation initiatives and analysis of financial…