Administration Coordinator

People & Administration Coordinator Edinburgh or Glasgow | Full-time Are you an organised administrator looking to build a career in HR? We’re working with a well-established professional services organisation that is looking for an HR Assistant to join its busy and supportive HR team. This could suit someone at the beginning of their HR career, as well as an experienced administrator looking to take the next step into a dedicated HR environment.

You’ll be someone who enjoys being organised, working with people and keeping things moving. You’ll need to be comfortable managing multiple priorities, handling confidential information and maintaining a high level of accuracy.

The Role This is a varied HR position with exposure across the full employee lifecycle. You’ll provide day-to-day administrative support to the wider HR function while also getting involved in projects, reporting and process improvement. You’ll be responsible for:
Managing a range of HR administration, ensuring records and documentation are accurate and up to date Acting as a first point of contact for employee queries and providing a helpful, professional service Supporting recruitment, onboarding and leaver processes Maintaining the organisation’s HR system and ensuring employee data is accurate Delivering inductions for new starters and supporting follow-up meetings Producing monthly HR reports using HR systems and other data sources Supporting HR Advisers with training and employee-related processes Coordinating work experience, summer placement and graduate recruitment activity Supporting relevant professional body processes Maintaining HR content on the organisation’s intranet Preparing monthly HR updates and internal communications Producing the HR newsletter Supporting projects including policy updates, process improvements and GDPR-related activity Working alongside the Payroll Adviser and assisting with monthly payroll checks and audit requirements What We’re Looking For You don’t need to have worked in HR before.

We’re more interested in your organisational skills, attitude and ability to learn. We’re looking for someone who:
Has strong administration and organisational skills Pays close attention to detail and takes pride in producing accurate work Can manage competing priorities and work effectively in a busy environment Is comfortable dealing with confidential and sensitive information Has strong Microsoft Office skills Communicates confidently and professionally with colleagues at all levels Takes a proactive approach and looks for ways to improve processes Can work independently while contributing positively to a wider team Is keen to develop their knowledge and career within HR Previous HR or payroll experience would be beneficial but is not essential.

What’s On Offer You’ll join an established HR team where you’ll have the opportunity to gain broad, practical experience across HR. The role offers exposure to recruitment, employee lifecycle processes, HR systems, payroll, reporting, projects and process improvement, making it a strong opportunity for someone looking to develop their HR career. You’ll also have the opportunity to work alongside experienced HR professionals and become involved in wider initiatives across the organisation.

If you’re currently working in administration and looking for a route into HR, or you already have some HR experience and want a broader role, we’d be keen to hear from you.