Conveyancing Assistant

Reports to: Residential Conveyancing Team Leader Bristol

Days of Work: Mon – Fri

Hours of Work: 9:00am – 5:30pm

Location: Bristol

Work under the supervision of the Residential Conveyancing Team Leader Bristol to support the Conveyancing Department in delivering a high level of customer service to clients. The role will involve ensuring the smooth running of the Department by assisting with completions, compliance and communication.

You will be responsible for ensuring all internal processes are conducted to a high standard and actively assisting the Department with the progress of transactions.

Primary Responsibilities

• Build strong relationships with clients.
• Efficiently and proactively communicate with clients and key stakeholders.
• Collaborating with the Conveyancing Department to deliver a seamless service.
• Updating Case Management System and client records.
• Being aware of key dates for auction matters and new build sites to ensure that these matters are prioritised and the client completes the necessary documentation in time. Reminding the Fee Earner and the client of key deadlines
• Being aware of internal processes and ensuring all files are compliant
• Dealing with preparation for completion day as well as making sure the completion day runs smoothly and the client kept updated. Ensuring pre-completion checks, to include payment forms, are completed in advance of completion
• Monitoring internal systems to ensure that cases are progressed regularly and efficiently
• Monitor Land Registry OS1 / OS2 searches to ensure applications are submitted on time
• Monitor Land Registry requisitions and ensure that they are allocated to Fee Earners to deal with promptly to avoid cancellations
• Ordering searches
• Preparing Contract Packs
• Downloading and issuing Mortgage Offers

The Ideal Candidate

The ideal candidate will be able to assist the Conveyancing Department by proactively communicating both internally and externally with key stakeholders by progressing files throughout the progression of matters to ensure customer satisfaction. They will act in a friendly manner, tailor their approach to fit the needs of each client and be confident in communicating with clients via email, telephone and in person.

The ideal candidate will have excellent organisation skills and be able to autonomously manage their workload.

Qualifications – Desirable

• Law Degree.
• Training and qualifications relevant to conveyancing.

Experience – Essential

• Previous experience in a fast-paced office environment.
• Experience working with clients.
• Communication skills:
  You will be working with a wide range of people, from our clients to other solicitors and Agents, so the ability to communicate well and in a professional manner is essential.
• Written communication skills: spelling and grammar.
• Attention to detail: high level of accuracy and attention to detail when preparing legal documents or filling out forms and statements.
• Teamwork: able to work with clients, lawyers, and legal secretaries.
• Strong sense of discretion.
• Courteous and professional demeanor.
• Demonstrate that you can cope well under pressure.
• IT skills:
  Most work is be carried out electronically.
• Understanding on how to use MS Office.
• Legal terminology, regulations and HM Land Registry system, although full training will be given.
• Ability to work with legal technology (HM Land Registry filing, computer systems, transcription software, Dictaphone etc)

• Easily accessible Bristol city-centre location

Note:

This job list is not exhaustive and will be subject to periodic review. It may be amended to meet the changing needs of the business.
The Post-holder will be expected to participate in this process and we will aim to reach an agreement on any changes.