Property Administrator

About Colliers

Colliers (NASDAQ, TSX: CIGI) is a global diversified professional services and investment management company operating through three industry-leading businesses:
Commercial Real Estate, Engineering and Investment Management. With greater than a 30-year track record of consistent growth and strong recurring cash flows, we scale complementary, high-value businesses that provide essential services across the full asset lifecycle. Our unique partnership philosophy empowers exceptional leaders, preserves our entrepreneurial culture, and ensures meaningful inside ownership - driving strong alignment and sustained value creation for our shareholders.

With $6 billion in annual revenues, 28,000 professionals, and $110 billion in assets under management, Colliers is committed to accelerating the success of our clients, investors, and people worldwide. Learn more at

At Colliers, we're not just experts in property - we're experts in people. We believe success is built through collaboration, innovation and empowering our people to achieve their full potential.

We're looking for a Property Administrator to join our Investment Property Management team in Bristol. This is a fantastic opportunity for someone who enjoys being at the heart of a busy team, takes pride in delivering exceptional support, and wants to build a career within one of the UK's leading real estate businesses.

As an integral part of the team, you'll help keep our property management operations running smoothly, supporting colleagues, clients and stakeholders while ensuring a first-class service is delivered every day.

The Opportunity

No two days are the same in Investment Property Management. You'll work alongside experienced property professionals, providing essential administrative support and helping us deliver exceptional outcomes for our clients.

Your responsibilities will include:

• Coordinate contractor attendance, meter exchanges and utility-related visits.
• Raise reactive and planned maintenance work orders through the CAFM system.
• Review and process maintenance documentation, compliance certificates, and contractor paperwork.
• Manage tenant access requests and issue access communications as required.
• Maintain accurate tenant contact records and property databases.
• Arranging property inspections with tenants.
• Day to day liaison with tenants and answering queries.
• Prepare lease plans using software (Edozo).

• Manage and update insurance trackers including claims and compliance registers.
• Utilise Riskwise to monitor compliance actions and statutory obligations.
• Maintain property records and compliance documentation within CAFM platforms.

• Maintain budget trackers and assist with expenditure monitoring.
• Prepare annual service charge budget templates and supporting information.
• Issuing budget packs to tenants
• Assist with service charge budgeting, forecasting, and year-end reconciliations.
• Support mid-year and end of Q3 expenditure report.
• Process TPSL invoice coding and assist with invoice queries and supplier payment issues.
• Assist in drafting the service charge reconciliation reports and issuing them to tenants
• Enquiry use of Property Management Databases (Tramps & Horizon).

• Coordinate contractor meetings and circulate meeting agendas.
• Support the tendering and onboarding of new suppliers.
• Maintain contractor databases and supplier performance information.
• Issue Q3 year-end expenditure notices and information requests to contractors.
• Review status of invoices and liaise with Purchase Ledger and the FM's re payment

• Act as a user and administrator for:
  • Vantify…