Staff Associate, Administration & Finance

Staff Associate, Administration & Finance - Massasoit Community College

Assist the Vice President/CFO by managing the operations of the office, serving as the primary point of contact to all constituents, and serving as the main coordinating agent for administrative operations across the Administration & Finance division as well as other divisions within the College.

This range is provided by Massasoit Community College. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$65,675.00/yr - $82,094.00/yr

• Oversees the smooth and effective operations of the Office of the Vice President for Administration / CFO.
• Manages the calendar of the Vice President for Administration mitigating conflicting demands and prioritizing allocation of time as necessary.
• Proactively monitors incoming email to the VP and other dedicated office/division email inboxes to expedite processing and resolution delivery by determining appropriate parties within the division to take action on submitted requests.
• Monitors all incoming communications and proactively directs requests or issues to the relevant parties within the office/division in anticipation of hastening the delivery of services to the needed area(s) with appropriate follow-up as needed.
• Serve as the primary point of contact for the Vice President's office to all internal and external constituents offering the highest standard of pro-active customer service.
• Coordinates routinely with direct reports to the vice president for information, scheduling, and operational purposes.
• Receives, tracks, and monitors status of all requests for information and assistance coming into A&F from entities inside and outside the college.
• Prepares material for the Board of Trustee packages and Division reports.
• Prepares materials for official correspondence, reports, memoranda and other communications as required.
• Develops and oversees the budget for the Office of the Vice President for Administration / CFO.
• Leads coordination of division/college response to requests from internal and external agencies covering a variety of issues and areas of college operations.
• Maintains appropriate confidentiality of materials and communications.
• Provides administrative support and has a strong working knowledge of the procurement process.
• Develops and maintains files, records and databases.
• Supervise current part-time admin to ensure appropriate work is assigned and completely satisfactorily in furthering the office's service to the division and college as a whole.
• Answers telephone calls and provide routine information concerning college programs and activities.

• Bachelor's Degree or combination of pursuit of degree and relevant work experience.
• Administrative experience at senior levels of an organization (VP office and above). Higher ed preferred but not required.
• Demonstrated ability managing complex administrative operations operating independently.
• Demonstrated strength in communication skills and proficiency in oral and written expression.
• Strong interpersonal skills.
• Understanding of higher education principles, practices and procedures.
• Experience supervising or coordinating part-time staff.

• Prior experience in a higher education setting is preferred.

Position Status:
Non-Unit Professional, Full-Time State Funded with Benefits

Hours:

37.5 hours per week
Salary: $65,675 - $82,094 annually commensurate with education and experience
Worksite:
Assignments will include all Massasoit sites and additional locations as necessary.
Final date to receive applications:
January 4, 2026

Application Instructions: A cover letter and resume are required, please apply online. Resumes will NOT be considered without an accompanying cover letter.

Massasoit Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies.

The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the Title IX and Compliance Officer, Amee Synnott, , x1304, Brockton Campus, Administration Building, Room 219, asynnotts.edu, or the Director of Student Rights and Responsibilities, Student Services and Enrollment Management, Eraj Mashmasarmi, , x1901, Brockton Campus, Student Center, Room SC208a, emashmasas.edu,

the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States…