Processing Specialist

At Open Ed, we’re opening the world to every learner. With over 100,000 students served and growing rapidly, families trust us as a partner to the most precious thing in their lives, their children. Our vision: a future where education is no longer constrained by geography, rigid models, or outdated systems. Our mission: to give every student customized, world-class education and resources, empowering families and opening millions of doors for learners across the country.

Culture at Open Ed is intentional. It’s defined by what we promote—and what we tolerate. Our latest eNPS (employee net promoter score) of 79 places Open Ed in the top .1% of technology companies. Our values aren't just words; they are non-negotiable principles that guide every decision:

• Customer First – Obsessed with delivering value; we fight tirelessly for our learners and families.

• Hard Choices, Easy Life – Face challenges directly, swiftly, and transparently.

• I Did >
  We Should – Action over theory; bring experiments, not just opinions.

• Learn Out Loud – Share your growth openly; feedback is a gift, ego is the enemy.

• Prioritize Ruthlessly – Excellence in the few critical areas over mediocrity everywhere.

• Fast AND World Class – Speed doesn’t compromise quality.

• Strong Opinions, Weakly Held – Advocate passionately, adjust readily.

• Make Others Famous – Elevate your colleagues, partners, and community.

We’re currently accepting applications from those living in: AR, AZ, CO, FL, GA, , IN, IL, IO, KS, KY, MA, MD, MN, MO, MT, ND, NC, NM, NV, NY, OH, OK, OR, RI, SC, TN, TX, UT, VA, WA, WI, WV.

The Processing Specialist is responsible for reviewing and processing student schedules, enrollment packets, Requests for Reimbursement and Direct Orders from parents. This role ensures a consistent and efficient process for reviewing, processing, and approving reimbursement claims in compliance with company policies. The specialist will also maintain professional, friendly, and timely communication with parents as necessary.

• Schedule Processing: Process student schedules within a 14-day turnaround, cross-referencing vendor information, reimbursement sheets, documents, internal communication channels, and external websites.

• Reimbursement Processing: Review and process reimbursement claims within a 14-day turnaround, ensuring compliance with company policies. Cross-reference claims with relevant documents, communication channels, and external websites.

• Compliance: Ensure all reimbursement claims align with company policies and guidelines.

• Order Verification: Verify the receipt of orders and address discrepancies with invoices.

• Enrollment Packet Review: Organize and review incoming student enrollment packets to ensure all required documentation is included and in proper order.

• Data Entry: Accurately enter student records into the system and maintain up-to-date enrollment information.

• Procurement Support: Process Direct Orders for necessary supplies and materials to support the procurement process.

• Parent/Guardian Communication: Respond to parent and guardian inquiries in a professional, courteous, and timely manner.

• Effective Communication: Collaborate with colleagues to provide reliable and clear information to families.

• Team Meetings: Attend team meetings as required and contribute to discussions.

• Lead by Example: Foster a supportive environment that aligns with Open Ed’s values, demonstrating professionalism and integrity.

• Compliance Adherence: Adhere to all relevant federal, state, and local regulations, as well as Open Ed’s policies and procedures.

• Other Duties: Perform additional tasks as assigned by management.

• Act…